Maintaining Organization Recognition

There are a few things that each RSO on campus must do in order to retain their status as a recognized student organization here at UCA. The full, official rules governing RSO’s are outlined in the student handbook but the main points are summarized below for your convenience.

  • Submit an organization registration renewal to the Student Life Office annually by the second Friday of September
    • All RSO privileges will be suspended until a renewal is received.
  • Organizations must adhere to the purposes, aims and activities as stated in the recognition documents (i.e. the groups constitution).
  • Continue to meet all of the requirements for initial recognition.
  • Remain in compliance with all rules and regulations of the University, Student Handbook, and all federal, state and local laws.
  • Submit any changes in its purpose statement, constitution, or recognition documents via CubConnect.
  • Attend RSO Leadership Training offered during the Fall semester. All executive board members are invited to attend, but the all RSO Presidents and On-Campus Advisors are required to attend.
  • Maintain a membership of at least six student members. Keep your CubConnect roster up to date.

It is the organization’s responsibility to make sure they’re receive news updates and communications from Student Life. Any policy changes, deadline changes, or other important information will be communicated to RSO presidents and advisors via CubConnect message. This is one reason that it is very important to keep your officers updated on your CubConnect page.

Submitting an CubConnect Organization Renewal

It is critical that you keep your profile information up-to-date on OrgSync. If this is not updated each semester your organization will miss important deadlines and lose important RSO privileges (such as room scheduling and SAFA funding privileges).

In order to submit a renewal, your account must be marked as an admin for your RSO’s CubConnect page (learn how to give someone admin privileges).

Approximate Timeline of Important Deadlines

  • Early-January:┬áRSO Roster/Membership Audit
  • Mid-January: New RSO Officer Training
  • Late-April: Mandatory Organization Renewals Open
  • Welcome Week: Conway Daze
  • Late-August: Mandatory Organization Renewals Close
  • Early-September: Mandatory Annual RSO Training
  • Late-October: Homecoming Week

See this year’s Important Dates here.