Starting a New RSO

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Recognition Process for Student Organizations

Starting a New RSO

If you find that none of the existing organizations meet your needs, follow the step-by-step guide to starting a new student organization. Feel free to contact Student Life at 450-3137 if you have any questions along the way. Before you begin the process, consider the following:

Criteria for Approval

In order to be recognized as a new UCA group, the organization must:

  • Complement the University’s mission.
  • Have a clear purpose.
  • Demonstrate an unmet need that is not duplicated by another student group or campus department.
  • Comply with all local, state, and federal laws.
  • Involve activities that do not create undue risk or liability to the University.
  • Have a separate President, Treasurer, and Faculty or Staff Advisor.
  • Have a minimum of 8 students on their roster.
  • Upon request, groups submit budgets and other information based on the type and complexity of the organization.
  • Create a name that clearly represents the function of the student group.

STEP-BY-STEP GUIDE to Starting a New Student Organization

Step 1. Read the Student Handbook
Everything you need to know about student organizations at UCA is in the handbook.

Step 2. Find a UCA Advisor
The advisor requirements and role are very important. Make sure when selecting an advisor, it is a good fit for both the group as well as the advisor.

Step 3. Develop a Constitution
Each constitution submitted must follow the Sample Constitution and RSO Guidelines & Application in order to be approved as a recognized student organization.

Step 4. Register New Organization and Submit Constitution
Register your new organization on CubConnect.  The UCA Review can take anywhere from 4 – 8 weeks, because your constitution must go through an approval process with the Student Government Association and the Dean of Students Office. Follow these steps for registration.

Step 5. Renew RSO Yearly
Now that your group has successfully been approved, you must renew your group each year by September 15 by updating your organization profile on CubConnect. You must keep your roster up-to-date. Your RSO will be disabled if it has not been renewed by this date or if your rosters are not updated. While disabled, all RSO privileges will no longer exist for the group. In order to re-activate your group, you must apply for reactivation. At the discretion of Student Life, any disabled group may have to go through the new RSO approval process to determine if reactivation is granted.

Step 6. Attend Mandatory Trainings
The president and a faculty/staff advisor of each student organization must attend the RSO Training offered by the Student Life Office once per academic year. Attendance is required at the training following an RSO’s executive board transition process. (Example: If an RSO President is appointed in December, the President and Advisor will attend Spring RSO Training.)  Student Life may require additional members and an advisor to attend a specific training in the event of a major change, such as the transition from OrgSync to CubConnect.

Step 7. Check Mailbox on a weekly basis
Mailboxes are available to RSOs on a first come, first serve basis. All student organizations must manage their mailbox located in the Student Center 207. If the mailbox is not being checked, the RSO will be contacted, and the mailbox will be re-assigned to another group. You will not be able to get your mailbox back until a vacancy occurs. If your RSO needs a mailbox, reserve one here.

Please note: Submitting an application for a new student organization does not guarantee recognition.

RSO Categories and Structure

RSOs categorize themselves based on their function as an RSO.  Below are the current categories and a brief description

  • Academic: Groups focused on a particular major or academic college.
  • Club Sports: Groups focused on sports programs and competition league play established under guidelines provided by the UCA Campus Recreation.
  • Cultural: Groups representing diverse ethnicities and backgrounds and are focused on a specific culture’s values and customs.
  • Departmental: Groups who are supported and/or sponsored by a university division or college.
  • Greek: Social groups who are members of the four Greek governing bodies. (Interfraternity Council, National Pan-Hellenic Council, Panhellenic Council, & United Greek Council).
  • Honorary: Nationally recognized honor organizations usually based on academic achievement, leadership, and/or extracurricular success. Membership is often based on nomination or minimum grade point average.
  • Recreational: Groups focused on promoting active involvement in a variety of recreation and leisure activities.
  • Faith-Based: Groups representing diverse faith communities and belief systems who observe and follow religious and/or spiritual practices and traditions while offering fellowship and outreach through activities, programs, and worship services.
  • Service: Groups focused on providing service to the campus, community, and national charities.
  • Special Interest: Groups focused on a specific issue, topic, or activity of interest that connect them with others who share the same interest.
  • Spirit and Alumni: Groups focused on cultivating UCA pride, before and after graduation.
  • Student Governance: Groups whose purpose is to govern a number of smaller organizations and/or serve within the university’s governance system.
  • Wellness and Personal Development: Groups focused on holistic personal wellness and development.