Forms

• Degree Works Management Form WITHOUT Dept. Chair Signature – To make course substitutions, designate electives or cognate courses, change concentrations, AND/OR change to a more recent bulletin year
• Degree Works Management form WITH Dept. Chair Signature – To make course substitutions, designate electives or cognate courses, change concentrations, AND/OR change to a more recent bulletin year
• Transfer Coursework Approval Form– To transfer in credit hours from another university towards completion of a degree
• Prior UCA Coursework Approval Form – To apply prior courses taken at UCA to the second program of study
  Time Extension Request Form – The Program Coordinator will need to submit an email request on behalf of the student to the Graduate Dean.

• Curriculum change request forms can be found on the CDPG Forms page.

• Graduate Assistant Evaluation Form (non-digital)-  Sample evaluation form for use by hiring departments
• Scholarship Modification Form – Use to adjust the tuition scholarship for a GA if the hiring document has been finalized

Make sure the graduate faculty status is up to date prior to submitting. 

• Graduate Faculty Application for UCA Faculty – Application for initial or continuing graduate faculty
  status
• Graduate Faculty Application for non-UCA Faculty – Application for initial or continuing graduate faculty
  status
  

Walk Out of Term Request – Request to participate in commencement in a different term. (student)

• UNIVERSITY WITHDRAWAL The standard choice for a semester break or life interruption

  Step away, then come back. Your completion clock keeps running, but master’s and specialist’s students have 6 years and doctoral students have 10, plenty of flexibility for most situations.

  • Check SEMESTER if you wish to drop ALL of the current semester’s courses but will be returning in subsequent semesters.
  • Check PERMANENT  If you wish to drop ALL of your in-progress semester courses, as well as future semesters, AND are notifying the Graduate School that you are permanently withdrawing from your graduate program.  Do NOT USE THIS FORM if the semester has not yet started; contact the Graduate School.
• * If you will still be enrolled in classes for the current semester but wish to drop some of your classes, go to the Registrar’s Office to complete and obtain a Schedule Change Form.

• STOP-OUT A formal pause reserved for serious circumstances near your time limit

  Freezes your completion clock for up to one year. Requires Graduate School approval, a 3.0 GPA, and at least one completed semester. Available once. Use this only when a standard withdrawal won’t protect you from hitting your time limit. To review the full policy, refer to Section 15 of the General Requirements for Graduate Study in the Graduate Bulletin.

• Grade Change Form
• Incomplete Grade Agreement Form
• Drop for Non-Attendance Form

• Dissertation Announcement Link (Committee Chair)
• Thesis Announcement Link (Committee Chair)
• Thesis/Dissertation Defense Approval Form (Committee Chair)
• Thesis or Dissertation Committee Selection Form (Thesis or Dissertation Chair)
• Thesis or Dissertation Committee Member Change Form (Committee Chair)
• Thesis and Dissertation Permission Form  (student)

Memorandum

• • • • Memorandum  – For recording the completion/in-completion of thesis/dissertation defense, comprehensive exams, portfolio requirements, exit requirements, etc.