March 12, 2015

Contracts and SAFA Funded Events

As a reminder, if you are using university funds to pay for an event and their is a contract or signed agreement involved, your organization must follow University Board Policy #416 (http://uca.edu/board/files/2010/11/416.pdf).

Where RSO’s have had issues with this policy is when they are using SAFA funds to pay for a speaker, performer or artist directly (versus paying for a speaker with organization funds and requesting reimbursement from SGA). When you register your event (by making event in your OrgSync page) there will be a space in the form to attach your contract/agreement and rider for review and approval. Events with contracts should have their event registration submitted at least one month in advance, to allow for ample time for the contract to be properly reviewed and routed.

Most importantly, if you have a contract for your event DO NOT sign it without first consulting with the Coordinator of Student Organizations. If you do, you are taking on a personal responsibility for that contract and are liable for any charges associated with it.

OrgSync Card Readers

If your organization has purchased an OrgSync Card scanner for your own use, please send an email with your organization name and the number of card readers you have to bprice@uca.edu. The Office of Student life is in the process of updating our listing of card readers used on campus so we can provide any important updates for these devices.

Fall 2015 SAFA Update

If your organization applied for SAFA funds for next semester you can now pull up your budget request in OrgSync and see the amount your organization was approved for.  If you do not agree with this amount you have been allocated you do have the opportunity to appeal. This appeal is not required but it is a chance for your organization to appeal the committee’s decision. If you decide to appeal you will need to come to full senate on either March 16th or March 30th. The appeal form will be available on OrgSync. To appeal on March 16th this form will be due at 11:59 PM on March 15th. To appeal on March 30th this form will be due at 11:59 on March 29th. After March 30th the amount your organization has been allocated will be final.

PLEASE NOTE: All organizations who are receiving funds for Fall 2015 will be expected to attend a mandatory SAFA funding agreement meeting during  X-period on either March 12th, 17th, and 19th in the SGA Office in Chambers, Student Center 208.
Failure to attend one of these will result in the deferment of allocated funds.

Upcoming Dates and Deadlines

Please refer to your organization’s OrgSync calendar for important dates, deadlines and trainings required for your RSO to remain in good standing with the University. Additionally, you can find these dates on the RSO website at http://uca.edu/rso/guide/important-dates/
APRIL 2015
Officer Transition Training  |  April 13, 2015  |  4-5 PM  |  SC 213

Organization Renewals for Fall 2015 Begin on OrgSync (required for all organizations)  |  April 20, 2015  |  OrgSync