April 15, 2015

—Please contact our office via email at studentlife@uca.edu with any questions concerning this update—

Campus Blood Drive This Week

The American Red Cross continues to be under an urgent plea appeal for blood due to many winter weather blood drive cancellations. We need you to step in and “Be a Life-Saver” this Friday by making your blood donation in the Student Center in Room 205B from 10 a.m.-5 p.m. Please consider making an appointment online to eliminate wait time by going to www.redcrossblood.org  Our Day 2 appointments are really low and your donation can save up to 3 lives! Walk-ins will also be honored. Please encourage members of your organization to donate!

Final Mandatory SAFA Agreement Trainings

If your organization failed to attend the Mandatory SAFA Funding agreement training or did not complete the post event form please contact Corey Parks, Vice President of Finance at ucasga.vpfinace@gmail.com.
Failure to complete both of these will result in the deferment of your funds for Fall 2015 SAFA.
The final meeting will be held tomorrow, April 16 during x-period in the SGA Office (Student Center 208) and will be led by the Vice President of Finance Corey Parks.
In order for your funds to be released you must attend one of these meetings and then complete the post event form that will be emailed to you on OrgSync.

RSO Officer and Advisor Survey

Summer is fast approaching and before we know it fall will be starting up again! Please take a moment to complete this survey to help our office better understand the needs of student organizations. The survey does not require an OrgSync log in and is anonymous. Click here to take the survey: https://orgsync.com/52031/forms/139526

Fall 2015 RSO Renewals Begin

Starting on April 20, Admins and Officers of all OrgSync pages will see an orange box on their organization’s page requesting that they renew their organization.

This renewal MUST be received no later than 4:30 PM on September 4, 2015 (15 days after the start of the Fall 2015 semester). Organization’s who fail to complete their renewals on time will lose their RSO privileges until a renewal is received, which includes receiving and applying for SAFA funds as well as scheduling privileges.

We are opening the renewal process up at the end of this month to allow organizations to renew before summer begins, though the process will be open all summer as well.

Volunteers Needed

Julia Lee Moore Elementary School is hosting a spring dinner at JLM, which is really a big family fun day and needs 10-15 volunteers to help.  The event is a fundraiser for the school so that we can buy new playground equipment for our very out dated playground.  We need volunteers to help us with face painting, games, and overall oversight so that our parents can enjoy the event with their kids. The event is on April 17th from 5:30-7:30pm. Please contact Trinina Pouncy at pouncyt@conwayschools.net for more information.

 

April 2, 2015

Officer Transition Training

On April 13 from 4-5pm in SC 213, the Office of Student Life will hold a training for newly elected or soon-to-be leaving presidents and officers. Important information about the upcoming renewal process, scheduling changes and will go through a checklist of important things to remember to make the transition as seamless as possible for your organization. This will be a great time to ask any questions you have about what it takes to run an effective RSO on campus as well.

For more information and to RSVP, click here

President’s Leadership Fellows

This spring, the most prestigious student leadership organization here at UCA will select it’s second class. The President’s Leadership Fellows will be limited to the 35 most proven and seasoned students leaders on campus. These leaders will be the student representatives of the President’s office, sharing their personal collegiate experience at select institution events and be provided the opportunity to get to know the community and business leadership of Conway. Benefits include a monthly breakfast with President Tom Courtway to share opinions and feedback about what it means to be a UCA student, invitations  UCA’s most exclusive campus, community and alumni events, opportunities to sharpen networking, communication and personal branding skills and visits with leaders of the Conway business community.

The President and his senior staff will serve as the selection committee with final round interviews conducted in the Board of Trustees meeting hall by the PLF Advisory Team. Selections will be based on demonstrated leadership ability, academic achievement, diversity of college experience and interpersonal communication skills.

Please encourage your officers and organization members to apply and not miss out on this great opportunity! Applications close tonight!

Click here to apply, or log in to OrgSync and look for the PLF application on the homepage!

Final Mandatory SAFA Agreement Trainings

If your organization failed to attend the Mandatory SAFA Funding agreement training or did not complete the post event form please contact Corey Parks, Vice President of Finance at ucasga.vpfinace@gmail.com. Failure to complete both of these will result in the deferment of your funds for Fall 2015 SAFA. The last two meetings will be 4/7 and 4/9 during x-period in the SGA Office (Student Center 208) for those who did not attend one of the other three meetings. This meeting will be led by the Vice President of Finance Corey Parks. In order for your funds to be released you must attend one of these meetings and then complete the post event form that will be emailed to you on OrgSync.

Fall 2015 RSO Renewals Begin

Starting on April 20, Admins and Officers of all OrgSync pages will see an orange box on their organization’s page requesting that they renew. This renewal MUST be received no later than 15 days after the start of the Fall 2015 semester. Organization’s who fail to complete their renewals on time will lose their RSO privileges until a renewal is received. We are opening the renewal process up at the end of this month to allow organizations to renew before summer begins, though the process will be open all summer as well. Further details will be discussed at the upcoming Officer Transition Training and will be emailed out at a later time.

Financial Aid Cost of Attendance Survey

Please take 30 seconds to fill out this quick, four-question survey for the Office of Financial Aid to assist in better understanding the cost of attendance for UCA students.

 

March 12, 2015

Contracts and SAFA Funded Events

As a reminder, if you are using university funds to pay for an event and their is a contract or signed agreement involved, your organization must follow University Board Policy #416 (http://uca.edu/board/files/2010/11/416.pdf).

Where RSO’s have had issues with this policy is when they are using SAFA funds to pay for a speaker, performer or artist directly (versus paying for a speaker with organization funds and requesting reimbursement from SGA). When you register your event (by making event in your OrgSync page) there will be a space in the form to attach your contract/agreement and rider for review and approval. Events with contracts should have their event registration submitted at least one month in advance, to allow for ample time for the contract to be properly reviewed and routed.

Most importantly, if you have a contract for your event DO NOT sign it without first consulting with the Coordinator of Student Organizations. If you do, you are taking on a personal responsibility for that contract and are liable for any charges associated with it.

OrgSync Card Readers

If your organization has purchased an OrgSync Card scanner for your own use, please send an email with your organization name and the number of card readers you have to bprice@uca.edu. The Office of Student life is in the process of updating our listing of card readers used on campus so we can provide any important updates for these devices.

Fall 2015 SAFA Update

If your organization applied for SAFA funds for next semester you can now pull up your budget request in OrgSync and see the amount your organization was approved for.  If you do not agree with this amount you have been allocated you do have the opportunity to appeal. This appeal is not required but it is a chance for your organization to appeal the committee’s decision. If you decide to appeal you will need to come to full senate on either March 16th or March 30th. The appeal form will be available on OrgSync. To appeal on March 16th this form will be due at 11:59 PM on March 15th. To appeal on March 30th this form will be due at 11:59 on March 29th. After March 30th the amount your organization has been allocated will be final.

PLEASE NOTE: All organizations who are receiving funds for Fall 2015 will be expected to attend a mandatory SAFA funding agreement meeting during  X-period on either March 12th, 17th, and 19th in the SGA Office in Chambers, Student Center 208.
Failure to attend one of these will result in the deferment of allocated funds.

Upcoming Dates and Deadlines

Please refer to your organization’s OrgSync calendar for important dates, deadlines and trainings required for your RSO to remain in good standing with the University. Additionally, you can find these dates on the RSO website at http://uca.edu/rso/guide/important-dates/
APRIL 2015
Officer Transition Training  |  April 13, 2015  |  4-5 PM  |  SC 213

Organization Renewals for Fall 2015 Begin on OrgSync (required for all organizations)  |  April 20, 2015  |  OrgSync