Forms

• Degree Works Course / Degree Substitutions Form
• Schedule Change Form
• Schedule Exception Form
• Lower Division Core Checksheet 2017-2018
• Master Class Schedule Form
• Graduation Application Term Change Form
• Graduation Checksheet
• Progress Toward Degree Form
• Progress Toward Degree Form (Second Major or Minor)

Templates to communicate with your advisees:

• First of Semester Note
• Dropping a Class
• Academic Probation Letter
• Courses Needed for Major
• Resources and Links
• Midterm Grades
• Authorization to Release Information Form

How to… Video Tutorials to send your advisees:

• Accessing Student Information in MyUCA
• Viewing Your Midterm Grades
• Using the Waitlist
• DegreeWorks and the UCA Core

View all video tutorials.

Associate of Arts Degree (Click if you are graduating with a 2-year degree)

GRADUATING in Fall 2017 or Spring 2018: Complete this form and submit. You will be notified of the status of your application within several weeks.

GRADUATION TERM CHANGE: YOU SHOULD NOT RE-SUBMIT YOUR GRADUATION APPLICATION FOR ONLY A TERM CHANGE. Please click the link below and complete the Term Change Form, and submit directly to the Registrar’s office:

http://uca.edu/registrar/files/2016/08/GraduationApplicationTermChangeform.pdf

PLEASE DO NOT COMPLETE THIS GRADUATION APPLICATION UNTIL YOU HAVE COMPLETED AT LEAST 80 CREDIT HOURS.

NOTE: RE-APPLICATION IS ONLY FOR STUDENTS WISHING TO CHANGE THEIR MAJOR, MINOR, OR DEGREE TYPE. DO NOT RE-APPLY IF YOU ARE CHANGING ONLY YOUR TERM. SEE THE LINK ABOVE FOR THE TERM CHANGE FORM.

The Road to Graduation

We know the road to graduation can be long and winding, so we have created a cheat sheet–broken down by academic year–to help keep you on track.

While you are a Freshman:

• Explore majors and career options
• Meet your academic advisor and discuss academic and career goals
• Schedule one-on-one advising appointments as needed
• Declare your major (and minor, if required)

While you are a Sophomore:

• Research jobs in career field and graduate programs
• Join professional associations, clubs and organizations
• Visit Degreeworks in myUCA, and learn degree requirements
• Attend Sophomore Workshops

While you are a Junior:

• Meet with your faculty advisor to discuss upper division courses and research opportunities
• Submit Graduation Application online and complete Graduation Application Worksheet
• Review graduation application with your faculty advisor to verify outstanding requirements
• Search for and apply to summer internships 

While you are a Senior:

• Review graduation requirements to make sure everything is complete
• Pay graduation fees
• Order cap and gown from UCA Bookstore
• Apply to graduate schools/jobs/internships/other professional opportunities
• Walk in commencement ceremony
• Celebrate being a UCA Alumnus!

Other Campus Resources:

• Visit Career Services for cover letter and resume assistance, online job database, and workshops
• Attend annual Majors Fair (Fall Semester)
• Attend annual Career Fair (Spring Semester)

Online Nursing Workshop

Have a quick advising question that just can’t wait? Academic Advisors will be available to assist you in the evenings from 5:00-7:00 p.m. via phone or email on the following dates:

• Tuesday, November 7
• Wednesday, November 8
• Thursday, November 9
• Monday, November 13
• Tuesday, November 14

Advisors will be available to assist with schedule change questions, major or minor information, and can answer general advising questions. This will not replace a student’s required appointment with their assigned academic advisor, and after hours advisors cannot release registration holds.

Outlined below are the steps for faculty advisors to follow when one of their advisees applies for graduation.

Group A: Departments partnering with the Academic Advising Center

The process works as follows:

1. Once a student has completed at least 80 hours, they are eligible to apply for graduation online here. The student should submit the graduation application one year in advance of their anticipated graduation date.

2. The Academic Advising Center generates a graduation application form using information the student has provided and completes Part I on page one of the application. The Academic Advising Center emails the graduation application to the student and faculty advisor with a message that it is the student’s responsibility to contact the faculty advisor during the current semester to meet and review the application.

3. The major faculty advisor should document the major classes and the Upper Division Core classes that the student is lacking on Part 2 of the application, review the entire application with them and answer any questions that the student may have. To help with this process, you may wish to complete the Graduation Checksheet with the student to review any outstanding requirements. The student must also sign the bottom of the second page of the application.

If it is determined that the student will not graduate in the semester they have applied for, they should complete a Term Change Form and submit it to the Registrar’s Office.

4. The faculty advisor is responsible to return the entire, completed application to the Academic Advising Center in one of the following ways:

(1) scanned and sent via email to gradapps@uca.edu or

(2) delivered to Susan Peterson in Harrin Hall 134B

The department chair should decide what process their department will use to return the completed applications to the Academic Advising Center and communicate their decision to Susan Peterson​. Susan Peterson will do a final review of the completed applications and send them on the Registrar’s office.

5. Until the completed graduation application is returned to Susan Peterson, the student has not applied for graduation.​

Group B: Departments that complete the entire application 

The following departments have received approval from the Provost to process the entire graduation application within the department and send the completed and signed application to Susan Peterson.

College of Education

Communication Sciences and Disorders

Biology

Exercise and Sport Science

Music

Nursing

Physical Therapy

Athletic Training, PETE, and the Coaching Endorsement

For questions about the graduation application procedures, please contact Susan Peterson at (501) 852-2790 or speterson@uca.edu.

Click the links below to download and print the most commonly used forms.

Ordering an Official Transcript

Lower Division Core Checksheet (2018-2019)

Schedule Change Form

Schedule Exception Form

Transfer Credit Pre-Approval Form

Master Class Schedule Form

Grade Forgiveness Form

FERPA Authorization Form

Academic Suspension Appeal Form

Graduation Application Term Change Form

Graduation Checksheet

27 Hour Major Declaration Rule

Withdrawal Form

Select a link below to view a brief video tutorial.