Resources for UCA Faculty Leaders

Interested in leading a UCA Study Abroad program?

UCA offers a variety of short-term Faculty-Led Study Abroad programs, as well as, Language Immersion programs each year. Typically lasting 10 days to one month, these programs offer UCA courses taught by faculty who travel with students and teach the course(s) to students abroad.

Timeline for 2021 programs:

February Email announcing call for Study Abroad abstracts from Academic Affairs

February 28 Abstract due for proposals (please submit online) to the Office of Study Abroad and submit Study Abroad Approval Form (by campus mail to Study Abroad, Torreyson Lib. 109)

March Feedback to potential Faculty Leaders provided from International Engagement and the Study Abroad Advisory Committee

March Meetings to discuss abstracts and proposal process

May 1st 2021 paperwork due

June   Deadline for faculty bios, tentative dates, courses, location as on signed and approved on submitted abstract

June/July  Programs are approved and published online for 2021


Role of Faculty Leaders

2019 Study Abroad Faculty Handbook

Faculty interested in proposing a program are encouraged to meet with Office of Study Abroad personnel to discuss plans prior to the proposal deadline. Contact Natalie Flemming, Study Abroad and Exchange Program Manager at to schedule a meeting.

Questions to consider when designing a program:

  • Has the U.S. Department of State issued any travel alerts or warnings for the chosen destination(s)? UCA Travel Policy: UCA students may not use UCA Study abroad scholarships or other university financial aid to travel or study in locations rated at LEVEL 4 DO NOT TRAVEL on the U.S. Department of State’s Travel Advisory website.  Students traveling in areas or countries with Level 1 and Level 2 ratings should consult the website at and heed all warnings while avoiding all Level 4 areas or locations that may exist in some countries.  All travel to locations or countries with a LEVEL 3 RECONSIDER TRAVEL advisory must be pre-approved by the Office of International Engagement Associate Vice-President, Legal Counsel, the Provost and Executive Vice President, and the President of the University of Central Arkansas.
  • Will the program be based in one city/town with side excursions, or will it involve traveling within one country or to several countries?
  • Does my chosen destination(s) have special entry and/or exit requirements that students should be made aware of in advance?
  • Are safe and secure accommodations available in each location for students and faculty?
  • Is this program affordable for students? What scholarship options are available?
  • Will the students stay in a homestay, campus dormitory, hostel or hotel?
  • How will ground transportation arrangements be managed?
  • Should I work with a host institution or third party abroad for logistical arrangements? Yes, this is required.
  • Will I be able to bring my family members while leading this program? UCA Study Abroad Family Policy 18.19
  • How many courses will be offered?
  • What is the duration of the program?
  • Will there be on-campus classes and/or sessions before and/or after the study abroad component?
  • How will contact hour requirements be met for each course offered?
  • How many faculty will be traveling/teaching? Each program is limited to three faculty leaders.
  • Will the program include undergraduate and/or graduate courses?
  • To which group of students is this course geared, am I targeting a large enough group to ensure minimum enrollment numbers?
  • How will I advertise this opportunity to prospective students?
  • What is the alcohol and drug policy for study abroad programming? Alcohol and Drug Policy for UCA Study Abroad
  • What is the salary for faculty-led program leaders? Faculty-led Program Compensation
  • How is the 3% Cost-Recovery Fee used? See UCA board policy #635. 1. Support the individual program as unexpected increases in costs occur.  2. Support other programs going abroad that year (increase the number of programs going where possible by supplementing costs for some programs with lower but viable enrollment.   3.  Roll over any remaining funds to following year to support future programs.
  • What about visiting students? Visiting students may apply to UCA through Admissions and then if approved by faculty, attend the study abroad program by enrolling in 3 to 6 hours of study abroad coursework.
  • What about non-student participants?

    All participants in faculty-led study abroad programs must enroll in at least one credit hour as an auditor. Faculty leaders will be asked to designate at the time of their proposal whether they will accept auditors taking one-credit classes.  If so, any non-student auditors considered potential donors could be invited to donate the equivalent of two more credit hours ($520) or more to either the Foundation Account of their choice or to one from a list proposed by faculty leaders that would include the IE Study Abroad fund. Faculty leaders would need to designate their program at the time of proposing it as open to non-student auditors. Of course, faculty could also allow the one-credit course to be taken for credit.  All participants would pay the full program fee.  See also Study Abroad Family Policy.

 Faculty Leader Contact Information- Approved Programs