Resources for UCA Faculty Leaders

Interested in leading a UCA Study Abroad program?

UCA offers a variety of short-term Faculty-Led Study Abroad programs, as well as, Language Immersion programs each year. Typically lasting 10 days to one month, these programs offer UCA courses taught by faculty who travel with students and teach the course(s) to students abroad.

Timeline for Proposing 2022 programs:

February Call for Study Abroad abstracts from Academic Affairs.

March 1st Abstract submitted online by posted deadline for 2021/2022 Study Abroad Programs along with the Study-Abroad-Approval-Form submitted after the chair and dean approval. Please scan and email the approval form to Director of Education Abroad, Natalie (Email: Natalief@uca.edu).

March Feedback to potential Faculty Leaders provided from International Engagement and the Study Abroad Office.

March/April Meetings to discuss abstracts and proposal process.

May 1st Final paperwork for 2022 due and details are below.

Each faculty leader must read, sign, and submit online: Faculty Leader Guidelines

Each faculty leader should create a short bio. for the website and submit online. Each faculty leader will also prove syllabi here and other information on this form such as passport and emergency contacts: Faculty Bio Google Form

The bio. includes a place to upload a syllabus for each course proposed. Each syllabus should include where/how classes will meet prior to departure, while abroad, and upon return (if applicable); summary of learning objectives and benefits of offering course names abroad as they support the university’s strategic plan; and number of hours per week that class meets including assignments, participation and attendance will work toward a final grade.

Use the 21.22 STSA-Proposal-Paperwork Guide to submit the program’s planned itinerary and create the target budget using our Sample Budget. Please email the program itinerary to Natalief@uca.edu or studyabroad@uca.edu by May 1st. The final budget is completed by Study Abroad but faculty are encouraged to use the sample budget in order to create an itinerary that keeps in mind the various costs for travelers. Study Abroad staff will contact third party providers to obtain quotes for the itinerary and will work with faculty to finalize plans.

For a current list of proposed 2022 programs, see this link: Short Term Study Abroad 2021_22

June/July  Programs are approved and published online for recruitment.

Role of Faculty Leaders

2019 Study Abroad Faculty Handbook

Faculty interested in proposing a program are encouraged to meet with Office of Study Abroad personnel to discuss plans prior to the proposal deadline. Contact Natalie Flemming, Education Abroad Director at natalief@uca.edu to schedule a meeting.

Questions to consider when designing a program:

  • Has the U.S. Department of State issued any travel alerts or warnings for the chosen destination(s)? UCA Travel Policy: UCA students may not use UCA Study abroad scholarships or other university financial aid to travel or study in locations rated at LEVEL 4 DO NOT TRAVEL on the U.S. Department of State’s Travel Advisory website.  Students traveling in areas or countries with Level 1 and Level 2 ratings should consult the website at https://travel.state.gov/content/passports/en/alertswarnings.html and heed all warnings while avoiding all Level 4 areas or locations that may exist in some countries.  All travel to locations or countries with a LEVEL 3 RECONSIDER TRAVEL advisory must be pre-approved by the Office of International Engagement Associate Vice-President, Legal Counsel, the Provost and Executive Vice President, and the President of the University of Central Arkansas.
  • Will the program be based in one city/town with side excursions, or will it involve traveling within one country or to several countries?
  • Does my chosen destination(s) have special entry and/or exit requirements that students should be made aware of in advance?
  • Are safe and secure accommodations available in each location for students and faculty?
  • Is this program affordable for students? What scholarship options are available?
  • Will the students stay in a homestay, campus dormitory, hostel or hotel?
  • How will ground transportation arrangements be managed?
  • Which host institution or third party should I partner with for logistical arrangements and risk management support? As you explore options, staff in Study Abroad will help groups identify trusted partners.
  • Will I be able to bring my family members while leading this program? UCA Study Abroad Family Policy 18.19
  • How many courses will be offered?
  • What is the duration of the program?
  • Will there be on-campus classes and/or sessions before and/or after the study abroad component?
  • How will contact hour requirements be met for each course offered?
  • How many faculty will be traveling/teaching? Each program is limited to three faculty leaders.
  • Will the program include undergraduate and/or graduate courses?
  • To which group of students is this course geared, am I targeting a large enough group to ensure minimum enrollment numbers?
  • How will I advertise this opportunity to prospective students?
  • What is the alcohol and drug policy for study abroad programming? Alcohol and Drug Policy for UCA Study Abroad
  • What is the salary for faculty-led program leaders? Faculty-led Program Compensation
  • How is the 3% Cost-Recovery Fee used? See UCA board policy #635. 1. Support the individual program as unexpected increases in costs occur.  2. Support other programs going abroad that year (increase the number of programs going where possible by supplementing costs for some programs with lower but viable enrollment.   3.  Roll over any remaining funds to following year to support future programs.
  • What about visiting students? Visiting students may apply to UCA through Admissions and then if approved by faculty, attend the study abroad program by enrolling in 3 to 6 hours of study abroad coursework.
  • What about non-student participants?

    All participants in faculty-led study abroad programs must enroll in at least one credit hour as an auditor. Faculty leaders will be asked to designate at the time of their proposal whether they will accept auditors taking one-credit classes.  If so, any non-student auditors considered potential donors could be invited to donate the equivalent of two more credit hours ($520) or more to either the Foundation Account of their choice or to one from a list proposed by faculty leaders that would include the IE Study Abroad Fund. Faculty leaders would need to designate their program at the time of proposing it as open to non-student auditors. Of course, faculty could also allow the one-credit course to be taken for credit.  All participants would pay the full program fee.  See also Study Abroad Family Policy.