Resources for UCA Faculty Leaders

Interested in leading a UCA Education Abroad program?

UCA offers a variety of short-term Faculty-Led Education Abroad programs, as well as, Language Immersion programs each year. Typically lasting 10 days to one month, these programs offer UCA courses taught by faculty who travel with students and teach the course(s) to students abroad.

Timeline for Proposing programs:

February Call for Education Abroad abstracts from Academic Affairs.

Faculty should familiarize themselves with the Standards of Good Practice from the Forum on Education Abroad 

March 1st Abstract submitted online for AY 22.23 Education Abroad programs along with the Study-Abroad-Approval-Form submitted after the chair and dean approval. Please email the completed approval form for each faculty leader to studyabroad@uca.edu.

March-April Feedback to potential Faculty Leaders provided from staff in the Center for Global Learning and Engagement and the Education Abroad Office. It is highly recommended that faculty members work with staff and a third party provider to finalize a budget before the spring semester ends. Third party providers are generally required for all programs.

June 1st Final paperwork for 2022/2023 due*

If faculty are traveling in 2022 and are proposing in 2023 the deadline is July 1st.

Here’s what required for final paperwork: Each faculty leader submits the items below.

Faculty Leader Guidelines This guideline includes a place for faculty to upload the itinerary and any third party quotes.

 Faculty Bio Google Form   The biography includes a place to upload a syllabus for each course proposed. Each syllabus should include where/how classes will meet prior to departure, while abroad, and upon return (if applicable); summary of learning objectives and benefits of offering course names abroad as they support the university’s strategic plan; and number of hours per week that class meets including assignments, participation and attendance will work toward a final grade.

Use these tools to help:

STSA-Proposal-Paperwork-Guide

Sample Budget

The Role of a Faculty Leader

2019 Education Abroad Faculty Handbook

Faculty interested in proposing a program are encouraged to meet with Office of Education Abroad personnel to discuss plans prior to the proposal deadline. Contact Natalie Flemming, Education Abroad Director at natalief@uca.edu to schedule a meeting.

June/July  Programs are approved and published online for recruitment.

After travel: Each faculty leader will complete a program survey, a TR 1, and participate in an exit meeting.

Questions to consider when designing a program:

  • Has the U.S. Department of State issued any travel alerts or warnings for the chosen destination(s)? UCA Travel Policy: UCA students may not use UCA Study abroad scholarships or other university financial aid to travel or study in locations rated at LEVEL 4 DO NOT TRAVEL on the U.S. Department of State’s Travel Advisory website.  Students traveling in areas or countries with Level 1 and Level 2 ratings should consult the website at https://travel.state.gov/content/passports/en/alertswarnings.html and heed all warnings while avoiding all Level 4 areas or locations that may exist in some countries.  All travel to locations or countries with a LEVEL 3 RECONSIDER TRAVEL advisory must be pre-approved by the Associate Vice President for Global Learning and Engagement, Legal Counsel, the Provost and Executive Vice President, and the President of the University of Central Arkansas.
  • Will the program be based in one city/town with side excursions, or will it involve traveling within one country or to several countries?
  • Does my chosen destination(s) have special entry and/or exit requirements that students should be made aware of in advance?
  • Are safe and secure accommodations available in each location for students and faculty?
  • Is this program affordable for students? What scholarship options are available?
  • Will the students stay in a homestay, campus dormitory, hostel or hotel?
  • How will ground transportation arrangements be managed?
  • Which host institution or third party should I partner with for logistical arrangements and risk management support? As you explore options, staff in Education Abroad will help groups identify trusted partners.
  • Will I be able to bring my family members while leading this program? UCA Education Abroad Family Policy 18.19
  • How many courses will be offered?
  • What is the duration of the program?
  • Will there be on-campus classes and/or sessions before and/or after the education abroad component?
  • How will contact hour requirements be met for each course offered?
  • How many faculty will be traveling/teaching? Each program is limited to three faculty leaders.
  • Will the program include undergraduate and/or graduate courses?
  • To which group of students is this course geared, am I targeting a large enough group to ensure minimum enrollment numbers?
  • How will I advertise this opportunity to prospective students?
  • What is the alcohol and drug policy for education abroad programming? Alcohol and Drug Policy for UCA Education Abroad
  • What is the salary for faculty-led program leaders? Compensation for Study Abroad April 2022
  • How is the 3% Cost-Recovery Fee used? See UCA board policy #635. 1. Support the individual program as unexpected increases in costs occur.  2. Support other programs going abroad that year (increase the number of programs going where possible by supplementing costs for some programs with lower but viable enrollment.   3.  Roll over any remaining funds to following year to support future programs.
  • What about visiting students? Visiting students may apply to UCA through Admissions and then if approved by faculty, attend the education abroad program by enrolling in 3 to 6 hours of education abroad coursework.
  • What about non-student participants?

    All participants in faculty-led education abroad programs must enroll in at least one credit hour as an auditor. Faculty leaders will be asked to designate at the time of their proposal whether they will accept auditors taking one-credit classes.  If so, any non-student auditors considered potential donors could be invited to donate the equivalent of two more credit hours ($520) or more to either the Foundation Account of their choice or to one from a list proposed by faculty leaders that would include the IE Education Abroad Fund. Faculty leaders would need to designate their program at the time of proposing it as open to non-student auditors. Of course, faculty could also allow the one-credit course to be taken for credit.  All participants would pay the full program fee.  See also Education Abroad Family Policy.