Online Accommodations

Online Access

As instructors develop their courses online, it is important to remember that UCA is still obligated to ensure that classes are accessible to students with disabilities. Instructors who need assistance or who have questions about moving courses online can contact the CTE and should utilize resources created by the University. Instructors are encouraged to review the Center for Teaching Excellence (CTE) resources and DRC resources when creating accessible online content.

Additional Resources Available for Faculty and Staff: 

Accommodations for Online Courses

Students with disabilities are still eligible to use accommodations in online courses, although the type of accommodations needed may be different than what is needed in a traditional classroom setting.  Students typically request that accommodation notifications are sent to all faculty teaching his/her courses in a given semester, including those offered online.

Typical Accommodations for Online Courses

  • Accessible Course Materials
  • Note taking
  • Closed Captioning for videos
  • Extra Time for Testing
  • Distraction Reduced Testing
  • Reader
  • Scribe

*Please note this is not a comprehensive list as accommodations are determined on a case-by-case basis.

Accessible Course Documents

Accessible course documents include textbooks, articles, scanned copies of books and any other assigned reading material. An electronic book or handout provided in its original state may not be accessible.  Many electronic textbooks and documents are unfortunately not very keyboard friendly or accessible and may be in a proprietary format that cannot be accessed by blind students or students with specific types of motor impairment.  If/When copying textbook material, only copy one page of a book at a time. Double pages are typically very difficult to make accessible for students.  For more information on accessible course documents please follow this link. If you have any questions about online course materials, please reach out to the Center for Teaching Excellence or the Disability Resource Center at drc@uca.edu

Advance Notice for Papers

If paper assignments are not detailed in the syllabus, please provide dates and descriptions of paper assignments at least two weeks before the paper assignment is due.  Students who request this accommodation later on in the semester may experience a delay in the faculty member’s response.

Note Taking

DRC typically does not assign note takers for online courses. The only exceptions are asynchronous classes with recorded lectures posted on BlackBoard and synchronous classes with live lectures. In these cases, the note taking accommodation may be necessary to provide equal access to the DRC registered student.  If your class does not have a lecture component, please respond to the notification email to confirm that your course is being taught online, with no lecture component. DRC will then remove the note taker request from the student’s record.

Closed Captioning for Videos

Videos that are shown in class or in online courses should have captioning, not just for the hearing impaired, but for everyone. Videos should be captioned before they are added to BlackBoard. See our page on Captioning and this resource for captioning your YouTube videos. You may also contact our office at (501) 450-3613 for captioning resources or for general questions regarding captioning.

Extra Time Testing

University Testing will not be proctoring exams for DRC registered students in online classes that receive only Extra Time testing accommodations. If a student has the extra time testing accommodation (time and a half – 1.50x or double time 2.00x), exams and quizzes must be adjusted accordingly. Blackboard allows faculty to extend exam/quiz time for a particular student. Please follow this link for instructions.  Unless this applies for all students in your course, the time period window in which faculty allow students to take their tests need not be extended.

Distraction Reduced Testing

Students with this accommodation who are testing in Blackboard Collaborate Ultra will need to turn off all pop-up notifications.  The information below can assist with helping all students newly acclimating to testing for online classes create a less distracting environment in the comfort of their living space:

  1. Designate a testing space.
  2. Put up a “Do Not Disturb” sign.
  3. Set up space 15 minutes before start time to allow for technical issues to be resolved before test time.
  4. Know the rules of the test.
  5. Use a clock near your computer so you can track how much time you have.
  6. Utilize a lockdown browser if you are prone to checking other sites while online.
  7. Most importantly, contact your instructor if you have issues with or do not understand the information above

Reader Accommodation Options

Students requesting to utilize the Reader accommodation can choose one of the following options below:

Reader Accommodation Option #1:
University Testing Center:

  • Submit an exam request 3 business days in advance (business days are Monday-Friday) through MyDRC.
  • Inform your instructor that you will be using your testing accommodations. They will need to extend the time limit of the test based on your accommodation and disable Respondus Lockdown Browser to enable testing staff to read your test.
  • Once a test has been scheduled, University Testing Center staff will set up a Zoom meeting with a password-protected waiting room.
  • On the day of the test, you will be asked to initiate screen share access for University Testing Center staff to provide your reader accommodation.

Reader Accommodation Option #2:
Read & Write Software
:

  • Inform your instructor that you will be using your testing accommodations. They will need to extend the time limit of the test based on your accommodation and disable Respondus Lockdown Browser so you can utilize the Read & Write software.
  •  Download the free Google Extension version of Read & Write from the DRC website at https://uca.edu/disability/readwrite-for-chrome to use the Screenshot Reader to read your test.
  • Click the icon (dotted line box with an arrow in the bottom right-hand corner pointing to the left) and drag your mouse to draw a rectangle around the information you need read and it will read it to you.
  • Note: You do not need to submit an exam request on MyDRC if you do not want Testing staff to provide your reader accommodation.

Scribe Accommodation Options

Students requesting to utilize the scribe accommodation can choose one of the following options below:

Scribe Accommodation Option #1:
University Testing Center:

  • Submit an exam request 3 business days in advance (business days are Monday-Friday) through MyDRC.
  • Inform your instructor that you will be using your testing accommodations. They will need to extend the time limit of the test based on your accommodation and disable Respondus Lockdown Browser to enable testing staff to scribe for your test.
  • Once a test has been scheduled, University Testing Center staff will set up a Zoom meeting with a password-protected waiting room.
  • On the day of the test, you will be asked to initiate screen share access for University Testing Center staff to provide your scribe accommodation.

Scribe Accommodation Option #2:
Read & Write Software
:

  • Note: You do not need to submit an exam request on MyDRC if you do not want Testing staff to provide your scribe accommodation.
  • Inform your instructor that you will be using your testing accommodations. They will need to extend the time limit of the test based on your accommodation and disable Respondus Lockdown Browser so you can utilize the Read & Write software to dictate your responses.
  • Download the free Google Extension version of Read & Write from the DRC website at https://uca.edu/disability/readwrite-for-chrome. The Talk & Type feature will turn your spoken word into text as you speak into the microphone.
  • Click the icon (headphone set with microphone attached) and start talking directly into your computer microphone. Don’t forget to use correct punctuation.
  • Copy and paste your answers into your test.
  • If you need a computer headset with microphone, please contact Ms. Robyn Smith, DRC Associate Director at rsmith@uca.edu as soon as possible and one will be mailed to you.