Accessible Course Materials

Accessible Alternative Format Information for Faculty

The University must provide students who have print-disabilities and/or visual disabilities with alternative format accommodations.  The legal standard is that instructional materials must be available in an accessible format at the same time, and with the same ease of use that materials are provided to students without disabilities.  If you are supporting a student with an alternate format accommodation DRC will work closely with faculty to assist and ensure the student’s needs are met.

When a student is approved for Accessible Alternative Formats, all class materials (required textbooks, handouts, Powerpoints shown in class, reading materials, syllabus, exams, etc.) are provided in a format that allows him/her the ability to “read” or “access” the material and be accessible with a screen reader and other assistive technologies. Alternative format materials come in many forms including but are not limited to: PDFs, Word, enlarged printed material, emails/announcements, eBooks, online learning materials (access codes), videos, audio file, and/or in braille.

Tips for Creating Course Materials

We encourage all instructors to consider accessibility when creating their course materials (i.e. PowerPoint slides, handouts, Word, PDF, etc.). As a reminder, not all students with disabilities reach out to our office for assistance. Therefore, it is important to adhere to the following guidelines when preparing learning materials for class.

Provide appropriate alternative text

  • Alternative text provides a textual alternative to non-text content in web pages/documents. It is especially helpful for people who are blind and rely on a screen reader to have the content of the website/document read to them.

Do not rely on color alone to convey meaning

  • The use of color can enhance comprehension, but do not use color alone to convey information. That information may not be available to a person who is colorblind and will be unavailable to screen reader users.

Make sure content is clearly written and easy to read

  • There are many ways to make your content easier to understand. Write clearly, use clear fonts, and use headings and lists appropriately.
  • Font should be 12 point or larger and easy to read. Fonts from the sans-serif family (specifically Arial) is preferred.

Using Headings for Content Structure

  • Headings, a feature in MS Word, should be used. This format is the most effective and provides the highest quality translation for students using screen readers. You can change the style of each heading to convey the look you would like while maintaining accessibility of the document. If you need your document in another format it is easy to convert your Word document into other formats with this resource.

Caption and/or provide transcripts for media

Free Resources

Read&Write for Windows, MAC, and Google Chrome is a software DRC has purchased for campus use. You can check to see if your document is accessible by using the read aloud function, you can make your document accessible using the scanner function, and you can use the Chrome Extension to check materials on the internet or saved in your Google Drive. There is download information on the Read&Write page.

NCDAE Cheatsheets for creating accessible documents is a great resource. You can click on a cheatsheet for almost every type of document  you might create. These are updated regularly so please follow the link to find the most updated information.

Adobe Accessibility Guidelines are helpful in understanding the workings of a PDF and overall PDF accessibility.

SensusAccess is a great tool. This website converts inaccessible documents such as image-only PDF files, JPG pictures and Microsoft PowerPoint presentations into more accessible and less tricky formats. It also automatically converts documents into a range of alternate media including audio books (MP3).