Program Coordinator Responsibilities (Program Coordinator responsibilities may vary by program)
College of Education Program Coordinators will have a campus presence of at least 15 hours per week. “Campus presence” will be defined in collaboration with the department chair and the dean of the COE.
NOTE: The coordinator responsibilities also include the expected faculty member engagement in the following:
● Teaching
● Research/Scholarship
● Service (beyond program coordination responsibilities)
National/State/Specialized Program Association (SPA) Standards
● Know the program standards in detail, including the rubrics and expectations of the Specialized Program Association (SPA)/State.
● Communicate with the SPA (national) coordinator to clarify any concerns or questions related to programs.
● Attend workshops offered by CAEP, SPA, or AR Department of Education to make sure UCA’s programs are aligned with standards.
● Write the SPA or State-Only reports/rejoinders with assistance from faculty and chair.
● Maintain currency in the discipline and education field (i.e., new InTASC Standards, state initiatives, Developmental Sciences, Clinical Preparation, etc.) and infuse, realign curriculum/key assessments as appropriate.
Assessment and Accountability
● Working with program faculty to maintain a viable assessment system (6-8 assessments recommended).
● Make sure all program faculty (full-time, part-time, and adjunct) understand the assessments, rubrics, and processes for administering and collecting the data every semester.
● Maintain program candidate data for recruitment, progression, retention, program assessment, and program decisions.
● Collaborate with the Director of Assessment to ensure quality data assurance.
● Work with the Director of Assessment to stage and respond to data for annual program reports.
● Submit an annual program assessment report to the Director of Assessment before October 15.
Program/Course Maintenance
● Assume leadership for coordinating the degree program’s curriculum review, improvement, and development; including working with other departments and department chair to ensure support courses are appropriate and offered as the program needs.
● Attend monthly program coordinator meetings.
● Represent the college/discipline in unit-wide decision-making (i.e., how to meet technology and diversity proficiencies, field experiences, etc.)
● Share program data with program faculty and record changes made to the program based on the data.
● Maintain the history of the program – programmatic changes.
● Work with advisory committees to examine data and recommend program changes.
● Coordinate and facilitate annual advisory board meetings and share agenda/minutes to COE advisory board website.
● Maintain communication of the program through email, webpage, social media, etc.
● As needed, recommend qualified adjunct instructors to fill program instructional needs.
● Notify the department chair of any issues with instructors.
● For those coordinating initial licensure programs, update and maintain internship course shells, assignments, and schedules.
Recruitment/Admission/Licensure
● Coordinate recruitment for programs from public and private schools, market programs, and attend career fairs.
● Undergraduate program coordinators: Be familiar with the teacher education admissions process and (when possible) include information in program communications.
● Graduate program coordinators: Review program applications and make decisions regarding student admission.
● Undergraduate program coordinators: Coordinate candidate reviews and make recommendations for admission (Gate 1).
● Maintain knowledge of the current required Praxis exams (take new exams as they are available)
● Work with UCA Director of the Office of Candidate Services to monitor student applications and licensing.
Field Experiences
● Undergraduate program coordinators: Work with the Director of Field Experiences for internship placements as needed
● Undergraduate program coordinators: Advise the Director of Field Experiences on the selection of mentor teachers in partner schools
● Graduate program coordinators: Make, coordinate, and monitor field placements as needed
● Graduate program coordinators: Develop and maintain relationships with field placement sites.
● Advise the chair on selection of appropriate university supervisors and ensure appropriate training and program participation (e.g., supervisor meetings, internship professional development, etc.)
● Serve as a resource for interns, supervisors, and mentor teachers.
Student Support
● Serve as the first point of contact with student concerns, including issues related to field performance, disposition issues, and/or classroom performance.
○ Address student performance issues including meeting with students (and other appropriate persons), monitoring dispositions, and developing improvement plans
● Monitor students’ progress toward degree completion, which may be in conjunction with advisors.
● Coordinate maintenance of the student database (currently managed in the Airtable database program).
● Facilitate student-faculty and student-mentor communications as needed.
Approved January 2024