CDPG Program Proposal Processes

For a chart of the curriculum process for program proposals, see Figure 2. Contact the Associate Provost for Instructional Support or the Dean of the Graduate School before initiating new program proposals. All new program proposals follow the process outlined below. Internally, Curriculum Form U3 or G3 is used for new program proposals, including new options within existing programs, new programs by “reconfiguration,” new graduate/post-master’s certificate programs, and new minors; Curriculum Form U2-A or G2-A is used for a program name change (check the “Other” category); and Curriculum Form U3-D or G3-D is used for deletion of a program.

An ADHE form must accompany most program proposals. ADHE forms may be downloaded from this site’s CDPG Forms page; select the ADHE Forms tab.

  • For new degree programs, use ADHE Form P-1: Program Proposal template and the P-1: Program Proposal Instructions document.
  • For a new program by “reconfiguration” of an existing program, use ADHE Form LON-11: Reconfiguration of Existing Degree Programs.
  • For a new option within an existing degree program or for a minor program, use ADHE Form LON-3: New Option, Concentration, Emphasis, or Minor.
  • For a new graduate certificate or post-master’s certificate program, use ADHE Form LON-10: Graduate Certificate Program.
  • For changing the name of a program, use ADHE Form LON-1.
  • For a program deletion, use ADHE Form LON-5: Deletion.

If in doubt about which form(s) to use, email the Associate Provost for Academic Services.

Every proposal for a new degree program, a new degree program by “reconfiguration,” or a new certificate program must include an assessment plan. (Proposals for minor programs do not require formally reviewed assessment plans at this time, and new options within existing programs may require modifications to an existing assessment plan. Consult the Office of Assessment to ascertain particular requirements for your particular situation.) Initial review and, if necessary, continued development or revision of assessment plans for new programs takes place at the departmental level before the proposal is forwarded for review by the department chair. An assessment plan template and cover sheet may be downloaded from the CDPG Forms page: see the Program Assessment Forms link at the bottom of the UCA Curriculum Forms tab.

Level 1

A program proposal is prepared, typically by one or more faculty members, and brought before the department.

The proposal is forwarded to the department curriculum committee. The committee requests a review of the program’s assessment plan by the Director of Assessment. Following that review and any required revision, the committee reviews the proposal.

If recommended by the department committee and the department chair, the proposal is forwarded to the dean of the college who distributes it to the college curriculum and assessment committee. If not recommended, it is returned to the proposer.

Level 2

The college curriculum and assessment committee reviews the proposal. If recommended by the college committee, the proposal is forwarded to the dean of the college. If not recommended by the college committee, it is returned to the proposer.

The dean reviews the proposal. If the dean does not recommend the proposal, it is returned to the proposer. If the dean recommends the proposal and it affects the teacher education program, the dean forwards it to the Professional Education Council (PEC); if the recommended proposal does not affect the teacher education program, it is forwarded to either the Undergraduate or Graduate Council.

Level 3

During the academic year, submit the proposal to the appropriate university council at least one month before the meeting at which action is desired. Summer submissions may not be considered until the fall term.

If the proposal affects the teacher education program, the PEC reviews the proposal. If the PEC recommends the proposal, it is forwarded to either the Undergraduate or Graduate Council as appropriate. If the PEC does not recommend the proposal, it is returned to the proposer.

The Undergraduate or Graduate Council reviews the proposal. If recommended, it is forwarded to the Council of Deans. If not recommended, it is returned to the proposer.

Level 4

If the proposal is recommended by the Council of Deans and approved by the Provost, it is forwarded to the President, the Board of Trustees, and the Arkansas Department of Higher Education (ADHE) for consideration by the Arkansas Higher Education Coordinating Board (AHECB). If not recommended, it is returned to the proposer.

Level 5

Once the proposal is approved by the President and (as required) the Board of Trustees and the AHECB, internal notifications are made. These typically include notification of approval to the relevant department chair(s) and dean(s), the Director of Institutional Research, the Director of Student Financial Aid, and, for graduate programs, the Dean of the Graduate School. Expected effective dates and codes are communicated in these notifications.

The program is created in Banner and added to the Undergraduate Bulletin or Graduate Bulletin. New courses are incorporated into the Banner Catalog, and the program’s requirements and curriculum are added to Degree Works.

Program Proposal Process

Figure 2: Program Proposal Process