Early Alerts and Progress Reports

How to Issue an Alert

Faculty or staff can issue an Alert on any student at any time throughout the year through Navigate.  Alerts should be issued in cases in which a student has had excessive absences, is struggling academically in a course, needs a referral to academic or other support, should consider withdrawing from a course, or the faculty or staff member believes an intervention by the student’s Academic Advisor or the campus Care Team is warranted.

For more information on How to Issue an Alert for a Student, follow the link.

Questions about Alerts or Navigate? Contact: Nadia Eslinger, neslinger@uca.edu

Progress Reports

Progress Reports are a useful way to help students know early on in a semester if they are not meeting the goals and objectives of a course. Whereas mid-term grade reporting only identifies a student’s current grade, Progress Reports ask about a student’s overall performance in the class and academic progress. Ideally, providing this information before the mid-point of the semester enables our students to seek assistance in time to achieve a positive outcome.

UCA asks faculty to complete Progress Reports each semester for students who:

  • have completed fewer than 45 credit hours at UCA
  • are first-year transfer students
  • are on Academic Probation
  • are in the UCAN Program
  • are student-athletes

As part of the Progress Report, faculty are asked to indicate which students might be “at-risk” of not passing the course based on academic behaviors and performance as of the reporting date.  This may be different for each course based on grading criteria, attendance policies, and other guidelines.

Faculty are sent a request to complete the reports through Navigate from the Office of Student Success (OSS), with the due date falling ten days before the beginning of second-half semester classes.

Progress Report Dates: 

  • Progress Reports open for faculty submission on the Friday of the 4th full week of classes
  • Reports must be submitted by the Monday of the sixth week of classes
  • Students will be notified of any reports issued periodically throughout the submission period
  • Please refer to the posted Academic Calendar for specific dates each semester

Follow-Up Process:

When a student is marked “at-risk” for Academic Performance, the advisor is notified that an alert has been issued and a “case” is opened for the student in Navigate.

  • Students who receive two or more alerts are notified of this by advisors and asked to schedule an appointment during the week after Progress Reporting. In this appointment, the advisor discusses any issues you provide in the comments and helps the student determine the next course of action.

  • Students for whom an “academic performance” alert is issued in UCA Core math and science courses will receive information from Tutoring Services about one-on-one tutoring and group tutoring options.

  • First-year students who receive an alert for attendance purposes will be contacted by peer success coaches and receive a letter at their permanent address from Student Success that reviews the importance of class attendance and engagement.

The Advising Center and the Office of Student Success will use the “case” file in Navigate to note their contact with the student, any suggestions and recommendations that they make, and will close the case when they are finished. The intention is to make contact with each student who is identified as being at risk and provide appropriate interventions. Faculty can find follow-up reports in Navigate on the student’s account under “History.”

Faculty: for more information on How to complete a progress report, follow the link.

Questions about Progress Reports or Navigate? Contact: Nadia Eslinger, neslinger@uca.edu