| ITEM | COST |
| Early Open | $25.00/hr (2 hr. minimum) |
| Late Open | $25.00/hr (2 hr. minimum) |
| Change Order | $25.00 plus direct costs |
| Cleaning Fee | $100 minimum RWSC Ballroom/$200 minimum Ida Waldran |
| Piano Tuning | $175.00 |
| Chair | $0.75 (each) |
| Table | $1.50 (each) |
| Stage | $15.00/section |
| Pipe and Drape | $30.00/section |
| Spotlight | $25.00 per event (no operator provided – Ida Waldran Only) |
| Technology Package | $25.00 (IWA and RWSC Ballroom – *This package includes podium/mics, projector, screen & sound system |
| Cleaning Fees: | $200.00 minimum fee for Ida Waldran |
| $100.00 minimum fee for Student Center. *Additional cleaning fee / incident specific |
UPDATED POLICIES
*Change to Two Week Confirmation: Set up change requests may be made at no additional costs up to five (5) business days before the event. Please email all change requests to scscheduling@uca.edu
*Cancellation Policy: To avoid penalties and/or fees, the required cancellation notice is two (2) business days prior to the scheduled event. Please email scscheduling@uca.edu to cancel.
Failure to cancel your event will result in a $25.00 fee and could jeopardize your future reservation privileges.
*No Show Policy: You have failed to attend a scheduled event and/or cancel your event 2 business days prior to your event. The following will now apply:
- 1st Offense: Clients first no show will result in a written warning.
- 2nd Offense: Your second offense will result in charges for direct costs (set up fees) or 50% of the published rental rates if direct costs are not applicable. Additionally, no new reservations can be made until paid.
- 3rd Offense: Your third offense will result in charges for direct costs (set up fees) or 50% of the published rental rates if direct costs are not applicable. Additionally, you may have all future reservation privileges revoked for the remainder of the semester.
*There will be a $25.00 per 30 minutes unapproved extension penalty for all reservations ending past their scheduled time.
*Ida and Ballroom Technology Fee $25 (This package includes podium/mic, data projector, screen and sound system
*For reservation requests inside of the Two-Week requirement – We will charge a $25 change order fee or rent, whichever is lower.
For example – an academic department wants to use a conference room and requests it just a couple of days ahead of time. The rental rate for them according to Schedule A would be $6.00/hr with a two-hour minimum. We will then charge them rent ($12.00) for use of the room since the request came inside of the required two-week window.
*RSO’s will be required to complete an online training in Vector Solutions prior to reservations being approved for Ida Waldran. Upon completion of the training, the course completion certificate will need to be emailed to scscheduling@uca.edu