The University values open dialogue with public officials and encourages civic engagement by students, faculty, and staff. As a public institution, the University must remain nonpartisan and compliant with state and federal laws governing election activity. These protocols provide guidance for inviting, hosting, and engaging with elected officials or candidates during election season.
Do’s and Don’ts for Hosting and Engaging with Candidates for Office
DO
- Coordinate first. Contact the Office of the President and Director of Governmental Affairs and External Relations before inviting any elected official or candidate.
- Be nonpartisan. Treat all candidates equally; if one candidate is invited in campaign season, extend opportunities to others.
- Use disclaimers. Event materials should include a disclaimer such as:
“The appearance of this candidate/elected official does not imply University endorsement.” - Charge fair rental rates. If campaign events use University facilities, apply standard fees and rental agreements.
- Work with the Director of Media Relations. Coordinate press releases, media coverage, and photography.
- Keep records. Document who attended, purpose of visit, and any commitments made.
DON’T
- Don’t endorse. The University cannot endorse or oppose a candidate or political party.
- Don’t fundraise. Campaign fundraising or solicitation is not allowed at University events or on University property.
- Don’t misuse resources. University funds, staff time, email, social media, or logos may not be used for partisan purposes.
- Don’t use your title. Faculty and staff may engage in politics personally, but not using their University position or resources.
- Don’t display campaign materials. Posters, signage, or merchandise promoting a candidate are prohibited at University-sponsored events.
Reminders
- Plan ahead. Submit event requests at least 3 weeks before the desired date.
- Neutral tone. All communications must avoid language that favors one candidate over another.
- Ask first. If you are unsure whether something is allowed, check with the President’s Office or Government Relations.