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This grant program was established to support the efforts of individuals, teams, groups, and departments or divisions in furthering retention and student success at UCA.
Funding Amount: Awards are traditionally up to $250 for faculty, students, department/division applicants, and RSOs. The award amount is adjustable based on funding availability. No funds are issued to individuals, and we cannot reimburse expenses paid with personal funds.
Types of Activities Funded:
- Initiatives to advocate for the retention and success of UCA students
- Programming that advocates for UCA retention and student success
- Materials that promote the retention and success of UCA students
- Conference/workshop/training registration and travel
Who May Apply for Funding:
- Departments/Divisions
- Faculty & Staff
- RSOs
- Currently enrolled students
Documentation Requested:
Please create a SINGLE FILE that includes the following information in this order:
1. Contact Information
- Name
- Department/Major
- UCA affiliation (faculty, staff, student, RSO)
- Phone Number
2. Summary of Initiative/Program/Material
3. For what Initiative/Program/Material are you seeking funding?
- Initiatives to advocate for the retention and success of UCA students
- Programming that advocates for UCA retention and student success
- Materials that promote the retention and success of UCA students
- Conference/workshop/training registration and travel
4. How will your grant enhance retention and student success at UCA?
5. Documentation of expenses (Need only to show that expenses equal or exceed the requested grant amount)
- Registration, transportation, lodging, per diem
- Vendor invoice, itemized receipt, or product listing from retail site
- Include either (1) proof of expenses or (2) documentation of expected expenses (whichever is applicable at the grant deadline)
- All grants are reimbursed to departmental/agency accounts only
6. Letter of support (Only required for individual students, RSO activities, and department/division programs)
- Individual Students
- Submit a letter from the faculty/staff member supervising the student’s activity
- RSO Activities
- Submit a letter from the faculty or staff advisor
- Department/Division Programs
- Submit a letter from the respective department head
Deadlines:
- September 15
- February 15
- April 15
Application Review: A committee established by the Office of Student Advocacy & Community (OSAC), representing faculty, staff, and students, will convene to review applications after each deadline. Applications will be evaluated based on the type of activity proposed, as well as the extent to which it will enhance retention and student success at UCA. Applicants will be notified within one month of the deadline as to whether their application was selected for funding.
Reimbursement: Upon completion of the activity for which a grant is received, please submit reimbursement documentation and photos of the activity to osac@uca.edu. Funds will be transferred to the appropriate departmental/agency account in alignment with university accounting policies. RSOs must have an agency account or collaborate with a UCA department for reimbursement. Individual student grant recipients must be affiliated with a department to receive reimbursement. No funds are paid to individuals.
Reimbursement Documentation Timeline:
- September Grant Reimbursement Deadline – January 15
- February Grant Reimbursement Deadline – April 10
- April Grant Reimbursement Deadline – June 1
Reimbursement is contingent upon receipt of proper documentation. Without it, we will not be able to reimburse your department.
Questions? Contact osac@uca.edu