UCA’s Distribution of HEERF

HEERF Quarterly Reports (Institutional Relief/SIP)

WHAT IS THE HIGHER EDUCATION EMERGENCY RELIEF FUND?

The Higher Education Emergency Relief Fund (HEERF) is federal legislation (CARES, CRRSAA, and ARPA) that provides colleges and universities funding to assist students with expenses related to the disruption of campus operations and offers support for higher education institutions during the COVID-19 pandemic. Each school is allocated a certain amount, and it is up to each institution to determine how to best distribute the funding to students in need. The funds must be given to students unencumbered, and students can use the funds in any way they wish to help with hardships incurred due to COVID-19.

The University acknowledges that the CARES Act funding Certification and Agreement was signed and returned to the Department of Education on April 16, 2020, and the University assures that it has used, or intends to use, no less than 50% of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. The University further assures that, in accordance with the terms and conditions set forth in the CRRSAA and ARPA supplemental agreements, it has used or intends to use no less than the amount required by the Department of Education to provide Emergency Financial Aid Grants to students.

The University received CARES allocations for student emergency grants and institutional support on May 4, 2020, and an additional allocation under the SIP on June 9, 2020.

The University received CRRSAA allocations for student emergency grants and institutional support on January 17, 2021, and an additional allocation under the SIP on March 8, 2021.

The University received ARPA allocations for student emergency grants and institutional support on May 21, 2021, and an additional allocation under the SIP on August 6, 2021.

HOW MUCH FUNDING HAS UCA RECEIVED?

As of March 31, 2022, the University has been allocated a total of approximately $54.3 million in HEERF funding through CARES, CRRSAA, and ARPA. This includes:

Approximately $23.1 million (HEERF Student Grants) reserved for emergency grants to meet student needs (e.g., housing, meal plans, technology, course materials, etc.) during this public health emergency;
Approximately $31.2 million (HEERF Institutional/SIP) for institutional support for expenses incurred due to the COVID-19 pandemic and lost revenue resulting from disruptions to University operations. This includes SIP allocations under both CARES, CRRSAA, and ARPA; and,
Approximately $977,000 (not included in above total) as part of the $28.2 million allocated to institutions of higher education from the Arkansas CARES Act fund. This may be used for expenses related to COVID-19 testing, contact tracing, and personal protective equipment (PPE) and related supplies.

HOW HAS UCA DETERMINED WHICH STUDENTS ARE ELIGIBLE FOR FUNDING?

We have used several indicators to identify the students who have the greatest need and had or may have had expenses as a result of disruptions resulting from COVID-19. These include:

Students who were carrying a balance from the spring 2020 semester;
Students who received a Pell grant or other federal financial aid in the spring 2020 semester;
Students who were taking a UCA course(s) during a summer 2020 term(s);
Students who have unmet need and are receiving a Pell grant in the fall 2020 semester;
Students, based on EFC, who are enrolled at least half-time in the fall 2020 semester, have a 2020-2021 FAFSA on file, and have been awarded federal financial aid for the fall 2020 semester;
Students who completed an application for assistance through the Student Emergency Fund seeking assistance with eligible expenses;
Students who completed a Technology Assistance Program application through the Student Support and Resource Center; and
Students who were taking a UCA course(s) during the Spring 2021 semester.
Students taking a UCA course(s) during the Summer 2021 semester (May Intersession, 8-week, 13-week, Summer I, 10-week, Summer II, Summer III).
Students taking a UCA course(s) during the Fall 2021 Semester.
Students taking a UCA course(s) during the Fall 2021 Semester who have an emergency need in excess of other emergency grants, selected via an application and committee review process.
Students taking a UCA course(s) during the Spring 2022 Semester.
Students taking a UCA course(s) during the Spring 2022 Semester who have an emergency need in excess of other emergency grants, selected via an application and committee review process.
Students taking a UCA course(s) during the Summer 2022 semester (May Intersession, 8-week, 13-week, Summer I, 10-week, Summer II, Summer III).
Students taking a UCA courses) during the Summer 2022 Semester (May Intersession, 8-week, 13-week, Summer I, 10-week, Summer II, Summer III) who have an emergency need in excess of other emergency grants, selected via an application and committee review process.

HOW MANY UCA STUDENTS ARE ELIGIBLE TO RECEIVE HEERF FUNDING?

Based on U.S. Department of Education guidance, the University estimates there were:

7,384 UCA students eligible to receive a HEERF (CARES) student emergency grant in the Spring 2020 semester; and,
7,226 UCA students eligible to receive a HEERF (CARES) student emergency grant in the Fall 2020 semester.
8,483 UCA students eligible to receive a HEERF (CRRSAA) student emergency grant in the Spring 2021 semester.
3,396 UCA students eligible to receive a HEERF (CRRSAA) student emergency grant in the Summer 2021 semester (May Intersession, 8-week, 13-week, Summer I, 10-week).
2,181 UCA students eligible to receive a HEERF (ARPA) student emergency grant in the Summer 2021 semester (Summer II or Summer III).
10,288 UCA students eligible to receive a HEERF (ARPA) student emergency grant in the Fall 2021 semester.
9,205 UCA students eligible to receive a HEERF (ARPA) student emergency grant in the Spring 2022 semester.
4,056 UCA students eligible to receive a HEERF (ARPA) student emergency grant in the Summer 2022 semester (May Intersession, 8-week, 13-week, Summer I, 10-week, Summer II, Summer III).

HOW HAS UCA DISBURSED HEERF FUNDING TO STUDENTS?

The U.S. Department of Education publishes guidance regarding what criteria students must meet to be considered eligible for HEERF emergency grants.

Below is a summary of how the University has distributed HEERF (CARES, CRRSAA) emergency grants to UCA students. At the bottom of the page are campus-wide notifications and examples of notifications to specific students regarding the intended use and/or distribution of student emergency grants through the University’s HEERF allocation.

Spring CARES grant – eligible students who were carrying a balance from the Spring 2020 semester each received a $600 grant.
Summer CARES grant – eligible students who were among the first 4,000 total to enroll in a minimum of one three credit-hour course in a UCA Summer 2020 session received a $600 grant.
Student Emergency Fund (SEF) grants – eligible students who applied for assistance with covered expenses through the SEF and were approved received assistance through CARES Act funding. Amounts varied per student based on the nature of the request.
Technology Grants – eligible students were or will be awarded $400 to assist with the expense(s) associated with purchasing a laptop, internet access, or other technology as a result of the transition to online instruction in the Spring 2020 semester and continuation of hybrid and online instruction in the Summer and Fall 2020 semesters. This has consisted of multiple rounds of funding as described below.
- Round 1 – eligible students who received a Pell grant in the Spring 2020 semester.
- Round 2 – eligible students who received other federal student aid (e.g., SEOG, Direct Subsidized/Unsubsidized Loan, etc.) in the Spring 2020 semester.
- Round 3 – eligible students who, as of September 4, 2020, were:
  - admitted for the Summer or Fall 2020 semester;
  - enrolled full-time in the Fall 2020 semester;
  - awarded a Pell grant for the Fall 2020 semester; and,
  - identified as having unmet need per Financial Aid.
- Round 4 – eligible students who, as of October 7, 2020, were:
  - admitted for the Summer or Fall 2020 semester;
  - enrolled at least half-time in the Fall 2020 semester;
  - awarded a Pell grant for the Fall 2020 semester; and,
  - identified as having unmet need per Financial Aid.
- Hotspot – eligible students who:
  - applied for technology-related assistance through the Technology Assistance Program administered through the Student Support and Resource Center;
  - were enrolled in the Fall 2020 semester.
- Round 5 – eligible students based on EFC, who, as of October 29, 2020:
  - were enrolled in the Spring 2020 semester;
  - were enrolled at least half-time in the Fall 2020 semester;
  - had a 2020-2021 FAFSA on file; and,
  - had been awarded federal student aid for the Fall 2020 semester; and,
CRRSAA Spring 2021 Grant – eligible students, who, as of January 25, 2021, were enrolled in the Spring 2021 semester.
CRRSAA Summer 2021 Grant – eligible students enrolled in a May Intersession, 8-week, 13-week, Summer I, or 10-week summer session course(s).
ARPA Summer 2021 Grant – eligible students enrolled in a Summer II or Summer III course(s).
ARPA Fall 2021 Grant – eligible students enrolled in a Fall 2021 course(s).
ARPA Fall 2021 Grant – eligible students enrolled in a Fall 2021 course(s) who have an emergency need in excess of other emergency grants, selected via an application and committee review process.
ARPA Spring 2022 Grant – eligible students enrolled in a Spring 2022 course(s).
ARPA Spring 2022 Grant – eligible students enrolled in a Spring 2022 course(s) who have an emergency need in excess of other emergency grants, selected via an application and committee review process.
ARPA Summer 2022 Grant – eligible students, who, as of July 12, 2022, were enrolled in a Summer 2022 course(s).
ARPA Summer 2022 Grant – eligible students enrolled in a Summer 2022 course(s) (May Intersession, 8-week, 13-week, Summer I, 10-week, Summer II, Summer III) who have an emergency need in excess of other emergency grants, selected via an application and committee review process.

HOW MUCH HEERF FUNDING HAS BEEN DISTRIBUTED TO UCA STUDENTS?

As of July 21, 2022, the University has distributed a total of $24,427,753 in HEERF emergency grants to 15,997 students (unduplicated).

The University has expended its entire CARES, CRRSAA, & ARPA student grant allocations. The University has also used a portion of its CARES & CRRSAA institutional allocations to make additional student emergency grants. Amounts distributed by the Department of Education reporting period are shown below.

Please note the below student figures reflect individual students for each reporting period and therefore do not equal the total unduplicated figure cited above as some students received funding in multiple periods.

A total of $4,639,195 in HEERF (CARES) grants were distributed to 6,661 UCA students through September 30, 2020.

A total of $163,600 in HEERF (CARES) grants were distributed to 409 UCA students from October 1, 2020, through December 31, 2020.

A total of $4,835,310 in HEERF (CRRSAA) grants were distributed to 8,483 UCA students from January 1, 2021, through March 31, 2021.

A total of $1,242,300 in HEERF (CRRSAA) grants have been distributed to 3,386 UCA students from April 1, 2021, through June 30, 2021.

A total of $6,503,350 in HEERF grants have been distributed to 10,542 UCA students from July 1, 2021, through September 30, 2021. Of this, $6,499,450 originated from ARPA funds and $3,900 from CRRSAA funds.

A total of $125,295 in HEERF (ARPA) grants have been distributed to 260 UCA students from October 1, 2021 through December 31, 2021.

A total of $5,387,694 in HEERF (ARPA) grants have been distributed to 9,205 UCA students from January 1, 2022 through May 17, 2022.

A total of $1,531,608 in HEERF (ARPA) grants have been distributed to 4,056 UCA students from May 18, 2022 through July 21, 2022.

ARE STUDENTS REQUIRED TO SPEND THE MONEY ON CERTAIN THINGS?

How students use the funding is completely up to them. While UCA has identified several possible uses of the money, the funds are unencumbered and students may use the funding however they wish.

Depending on the program, students may receive the funds in a direct disbursement (direct deposit or paper check) or have the opportunity to either apply the funds to their existing UCA account balance or request a direct deposit or paper check.

WHAT INFORMATION HAS THE UNIVERSITY PROVIDED REGARDING HEERF EMERGENCY GRANTS?

Please find below copies of notifications sent to either the campus or specific students regarding the intended and/or distribution of emergency grants funded through the University’s HEERF allocation.

HEERF Summer 2022 Grant Email

HEERF Spring 2022 Grant Email #4

HEERF Spring 2022 Grant Email #3

HEERF Spring 2022 Grant Email #2

HEERF Spring 2022 Grant Email #1

HEERF Fall 2021 Grant Email #9

HEERF Fall 2021 Grant Email #8

HEERF Fall 2021 Grant Email #7

HEERF Fall 2021 Grant Email #6

HEERF Fall 2021 Grant Email #5

HEERF Fall 2021 Grant Email #4

HEERF Fall 2021 Grant Email #3