Student Undergraduate Research Fellowship (SURF)

Completed SURF applications are due in Cayuse424 by 4:00 p.m., Friday, October 15, 2018, for approval routing. Printouts of all documents listed in the “Application Checklist” below must also be hand delivered to Sponsored Programs in Torreyson West, Ste. 324 on this date.

Benefits to Students and Faculty

SURF provides undergraduate students an opportunity to develop a sustained relationship with a faculty member (over the course of one, two, or three semesters) to carry out in-depth research, scholarship, or creative projects. The amount of money available for travel and supplies for students is based on the number of semesters the project will require as follows.

  • Spring only = $1250 plus $750 to the student to travel to present outcomes at a conference and $750 to the mentor for supplies, travel, or a stipend
  • Spring & Summer = $2,500 plus $750 to the student for travel to present outcomes at a conference and $750 to the mentor for supplies, travel, or a stipend
  • Spring & Fall = $2,500 plus $750 to the student for travel to present outcomes at a conference and $750 to the mentor for supplies, travel, or a stipend
  • Spring, Summer, and Fall = $2,500 plus $750 to the student for travel to present outcomes at a conference and $750 to the mentor for supplies, travel, or a stipend

Additionally, because SURF grants are offered by states across the nation, SURF awards are more highly prestigious than other types of scholarships and can give students a competitive edge in the marketplace and when applying to graduate schools.

Faculty receive a $750 stipend they may use for conference travel to present the project outcomes; supplies and materials necessary for their portion of the creating activity, research, or scholarly endeavor; or a portion of salary and fringe benefits committed to the project. 


To be eligible, students must have

  • Completed 30 or more hours of credit toward their degree by January 1, 2019.
  • Must have a minimum GPA of 3.25 (a 3.5 is recommended).
  • Must be U.S. citizen or a permanent resident alien.
  • Must have the commitment of a mentor with tenure/track status.
  • Cannot have earned a previous bachelor’s degree.

Research, scholarship, and creative projects from any discipline are considered eligible.

First-year students who are not yet eligible should consider planning for next year’s opportunity by writing a short synopsis of a project they wish to undertake and asking potential faculty mentors for guidance in developing a proposal.

Application Checklist

Click here for a printable checklist

  1. Attend the SURF Panel Discussion, Tuesday, April 13, 2018, X-Period (1:40–2:30), Torreyson West 312.
  2. Register to apply for SURF by October 1, 2018.
  3. SURF Cover Page
  4. SURF Mentor Form
  5. Mentor’s vitae (2-page maximum)
  6. SURF Student Form
  7. Student’s vitae (2-page maximum)
  8. Current sealed, official transcript from the Registrar’s office
  9. Class schedule printed from myUCA
  10. One-page summary of proposed research
  11. Description of proposed research (maximum of 5 pages, doubled spaced)
  12. Reference list (no page limit)
  13. SURF Budget-1 from ADHE SURF application package
  14. UCA Budget Spreadsheet
  15. UCA Cost-Sharing Budget Spreadsheet
  16. Mentor’s letter of support
  17. Letters of recommendation from two (2) faculty members
  18. If you need IRB (for research with human participants) or IACUC (for research on animal subjects), you will need to have approvals in place by December 1, 2018. For more information, visit the Research Compliance web page.


  1. Students register to apply for SURF.
  2. Students and mentors complete the two budget forms and the cover page (no signatures, please!) and meet with the Grant Administrator for your college.
  3. Students obtain letters of support, letters of recommendation, transcripts, and a printout of current class schedule from myUCA.
  4. Students complete all the documents in the application checklist and ask mentors to review and provide feedback to polish the final draft. For feedback from a professional grant writer, submit project descriptions to by Oct. 15, 2018
  5. Students submit completed applications (including the cover page signed by your mentor only) to Sponsored Programs in Torreyson West, Ste. 324.
  6. Sponsored Programs will oversee the institutional approval of applications and obtain the Provost’s signature for the cover pages.
  7. Sponsored Programs will deliver applications to ADHE.
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  • October 1, 2018: Register for SURF.
  • October 15, 2018: E-mail narrative portions you would like reviewed by the grant writer to
  • October 17, 2018: First draft of the budget due to appropriate grant administrator.
  • October 23, 2018: Turn in all applications materials by 4:00 p.m. to Sponsored Programs, Torreyson West, Ste. 324.
  • December 1, 2018: Have all IRB/IACUC approvals in place.


Please read ADHE’s SURF guidelines.

  • SURF Checklist 
    This form is provided strictly for the use of faculty mentors and students applying for SURF grants. We hope you find this checklist a useful organizing tool. 
  • SURF Presentation
    Meant to stand on its own, faculty members are welcome to present the slideshow in class. It can also be viewed by students from any computer.
  • The SURF Handout
    Faculty may print out or direct students to this short handout introducing SURF.
  • SURF Brochure
    Faculty may request copies of the SURF brochure on brochure paper. Email with the number of brochures and place to be delivered.

Latest Update: February 2018
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