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Navigate for Staff and Faculty

The Navigate Staff and Faculty platform provides UCA personnel with access to student information and the ability to set up an appointment calendar, record advising notes, create and send email campaigns, issue an academic alert, complete progress reports, and more.  Information on using Navigate as well as a schedule of campus training sessions can be found below.  Questions should be directed to

Navigate replaced GradesFirst as of August 8, 2021.


You can access Navigate in one of two ways from your computer:

  1. Log in to myUCA and select “Navigate for Staff”; or
  2. Go to
Using Navigate
1. Using Student Profiles

Navigate provides a wealth of information about student milestones and success measures from one handy profile page.

  • From the Staff Home page, select the “Search” icon on the left side of the page and enter a student name or ID number to find the student.  Click on the student’s name and review the student profile information.
  • From the Professor or Advisor Home pages, click on a student’s name to review their student profile information.
2. Setting Appointments for Advising or Faculty Office Hours (virtual or in-person)

You can use Navigate to allow students to create appointments with you during your pre-set “availability” times.  To get started, open Navigate and make sure you are on your “Staff Home” page for faculty or “Advisor Home” page for advisors (top left).

  • To begin, open the Actions menu on the My Availability tab and select Add Time. The Add Availability window will open. Select the days of week, time period, and duration of your availability.
  • Next, select the appropriate type of availability. Availability for “Appointments” allows students to initiate scheduling an appointment, while “Campaigns” availability is applicable if and when a faculty member initiates the scheduling process with a student by sending an appointment request.
  • Now select your Care Unit from the drop-down (“Advising” or “Faculty Office Hours”). This will determine which location and services the availability will be for.
  • After selecting the Care Unit, select a Location. Then select which student services you can provide to students during this availability.  If any Service you select is tied to a Course, a Course menu will appear and you will need to select the Course you are available for.
  • Click the Save button.
  • Repeat this process until all of your availabilities have been defined. You can have as many availabilities as needed.
  • Once availability is set, you will see a Personal Availability Link on your Home Page that can be shared with students.  They can also locate you through the Navigate Student mobile app under “Appointments.”

Need more access (for reporting functions?): Please complete the Navigate Staff Access Request Form here.

For more instructions on using Navigate, please see the Quick Start Guide or contact  Training sessions are listed below:


Navigate Quick Start Guide

Navigate Faculty Guide

Navigate Student and Staff Flyer

What is Navigate (video)?

Need assistance or have questions?  Contact us at or call Student Success at 501-852-2117.