Applicants are only hired through People Admin OR DocuSign. Not both. If they are hired through PA then that is all that needs to be done unless there is a change in status then a Docusign will need to be completed.
First Time Hire
All of the New Undergrad Student Hire, Adjunct/Part-Time, Extra Help and GA Hire are hired through PA.
There are three workflows in the applicant tracking system.
- The posting workflow for the position.
– The originator is the person who is completing the request to post a position. This is usually department Admin or department head - The applicant workflow/reviewing of the applications.
– After posting goes through all the reviews and approvals on PA, the applicant will be asked to submit his/her docs via PA
– The hiring manager will recommend the applicant for hire, start the hiring proposal and move them to HR for background check (except for student workers; this step will be completed by the originator). - The hiring proposal workflow which will be your Electronic Personnel Action Form.
– This will be moved through the workflow until it is approved and you will receive and email from HR with the EPAF and further instructions.
Rehire An Existing Employee
- For GAs: Submit a PAF via Docusign every semester and attach other GA forms to the Docusign PAF. You will need to attach: GA Rec Form, Tuition waiver form and GA evaluation form (Eval form is required once a year), and Concurrent Employment Form.
- For Extra help re-hire: Submit a PAF via Docusign
- For Undergrad Students: Submit a student rehire form via Docusign. This form can be found below:
https://uca.edu/hr/personnel-action-form-instructions/student-rehire-form-selection/