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Advising – Music Advising Assistance Fall 2021

 

This page contains information and resources to assist music majors while Ms. Martens is unavailable and on maternity leave during the Fall 2021 term. The table of contents below is an alphabetical listing of the sections included on this page that should be used to assist music majors with specific questions or issues.

 

 

Table of Contents 

  1. Change Your Major/Degree to Another Major/Degree within the Music Department
  2. Change Your Major/Degree to a Non-Music Major/Degree
  3. Declare Music as a Minor
  4. Hold on Your Account – Advance Registration Hold
  5. Hold on Your Account – Any holds other than the Advance Registration Hold
  6. Late Registration – Add a full-term Fall 2021 course to your schedule after August 25, 2021
  7. Overload Request – Register for 19+ hours for the Spring 2022 term
  8. Questions about UCA Music Scholarship
  9. Questions about Financial Aid or Scholarships (not related to UCA Music Scholarship)
  10. Register for Spring 2022 Courses
  11. Register for a Spring 2022 course for which you are encountering a registration restriction or error
  12. Withdraw from ALL Fall 2021 Courses – Administrative withdraw for medical or other extenuating circumstances
  13. Withdraw From a Full-Term Fall 2021 Course

 


1. Change Your Major/Degree to Another Major/Degree within the Music Department

If you want to change your major/concentration/degree within music (Example: change from a Bachelor of Music Education – Instrumental Woodwind to a Bachelor of Music in Performance – Instrumental), please refer to the Academic Map for the specific music degree/major/concentration you want to change to or add to your existing degree/major. Use the Academic Map to determine which courses you need for the next term.

Please note, an Academic Map is a general 8-semester plan for completing all degree requirements for that specific degree/major. You will most likely need to make adjustments based on what courses you have already completed. It may be helpful to compare your current major’s Academic Map to the Academic Map for the new music degree/major/concentration you are changing to or adding.

Use the Academic Maps linked below to help determine the specific classes you should register for in the Spring 2022 term. Ms. Martens will help officially change and recode your major when she returns in the spring semester.

2021-2022 Department of Music Academic Maps:

 


2. Change Your Major/Degree to a Non-Music Major/Degree

If you decide to change your major to a major other than music, explore the Academic Program Guide 2021-2022 (found at https://uca.edu/academicmaps/academic-program-guide-2021-2022/) to view Academic Maps and information about the degrees/majors/concentration available at UCA.

Once you know what degree/major you want to change to, use the Undergraduate Major, Minor, Concentration and Bulletin Change form found at https://uca.edu/registrar/forms/.

You will need assistance from a different advisor in your new degree/major/concentration. For assistance determining who your new advisor will be and how to contact them, email the UCA Academic Advising Center at advising@uca.edu. In your email, include your name, your UCA ID# and explain that you have changed your major from music to (insert new major information) and you need help determining who your new advisor will be and how to contact them.


3. Declare Music as a Minor

To declare music as a minor, submit an Undergraduate Major, Minor, Concentration, Bulletin Year Change Form

Review the Minor in Music course requirements specified in the UCA Undergraduate Bulletin and outlined in the Minor in Music Advising Check Sheet.

Visit the UCA Music Office (Snow Fine Arts 103) or contact the chair of the Department of Music, Dr. Stephen Plate (splate@uca.edu) for assistance determining the appropriate recommended music minor courses.

  1. Applied Music courses (MUSA) are determined by your primary instrument/voice. Music minors must get approval from the appropriate applied music faculty to enroll. The UCA Music Office and/or Dr. Plate will assist you in contacting the appropriate faculty (see above).
  2. Music Ensemble courses (MUSE) require an audition and/or approval from the director/instructor. The UCA Music Office and or Dr. Plate will assist you in contacting the appropriate faculty for you to inquire about auditions and approval (see above).
  3. MUS 1230 Harmony I and MUS 1231 Ear Training I are the first two academic music courses (non applied/ensemble) music minors complete. Harmony I and Ear Training I are only offered in the fall term. You are strongly encouraged to take the UCA Music Placement Exams in Ear Training and Theory to determine if you are prepared to enroll in Harmony I and Ear Training I without any prior review. Based on your placement exam scores, MUS 1300 Fundamentals of Music Theory (only offered in spring terms) may be a necessary course for you prior to Harmony I and Ear Training I. To take the UCA Music Placement Exams in Ear Training and Theory, please contact Dr. Paul Dickinson (pauld@uca.edu).

4. Hold on Your Account – Advance Registration Hold

MUSIC MAJORS ONLY

Non-music majors, please refer to your primary academic advisor for assistance.

The Advance Registration Hold is the hold that should have been lifted when you replied to Ms. Martens’ email with your important advising check sheet and resources attached. If you did not reply to Ms. Martens’ email prior to October 1, 2021 or your Advance Registration Hold was not resolved due to a clerical error, please complete and submit the following form for assistance getting your hold resolved.

 


5. Hold on Your Account – Any holds other than the Advance Registration Hold

An active hold on your account will prevent you registering for Spring 2022 courses when registration opens for you.

Several days BEFORE registration opens for you, use myUCA to determine if you have any active holds on your account (myUCA > Self-Service > Student > Student Records > View Holds).  If you have an active hold on your account, contact the appropriate office to resolve the hold (Examples: Student Accounts Hold – Contact Student Accounts, Student Health Clinic Hold – Contact Student Health Clinic, etc.).

Note: The UCA Music Office cannot resolve a hold on your account unless it is the Advance Registration hold (music majors only) or a Music Department hold (Example: hold for instrument damage or instrument not returned).

For assistance resolving the Advance Registration hold, refer to the “Hold on Your Account – Advance Registration hold” section on this page.

 


6. Late Registration – Add a full-term Fall 2021 course to your schedule after August 25, 2021

MUSIC MAJORS ONLY

Non-music majors, please refer to your primary academic advisor for assistance.

If you discover you are not registered for a course you are attending (like an ensemble) or need to add a course to help you reach a certain number of credit hours, you may register late for a course using the following process.

  1. Access the “Schedule Exception Form” found at https://uca.edu/registrar/forms/ 
  2. Complete the student information, course information, and student signature portions of the form.
    1. Note: To find the CRN for a course, use myUCA Self-Service (Student > Registration > Look Up Classes). When you view section listings for a course, CRN numbers are the blue, 5-digit codes.
  3. Enter the following information for “Advisor” while Ms. Martens is unavailable and on leave.
    1. Advisor: First Name: Cole Last Name: Cavanah Email: ccavanah1@uca.edu
  4. The “Approvals” portion of the form will automatically be routed to appropriate faculty and personnel for signatures.
  5. I recommend regularly checking your Fall 2021 schedule to determine when/if you are registered for the course in case you don’t receive a notification. If you have issues with the course being added and it has been 7 business days since you submitted the form, I recommend you follow up with the Registrar’s Office for assistance (regofc@uca.edu).

 


7. Overload Request – Register for 19+ hours for the Spring 2022 term

MUSIC MAJORS ONLY

Non-music majors, please refer to your primary academic advisor for assistance.

MyUCA will only allow you to register for a maximum of 18 hours per term. If you need to register for 19-21 hours, use the following process.

  1. First, register for all of your courses to reach 18 or as close to 18 hours as you can. I recommend registering for all courses except maybe an ensemble or applied lessons since you know you can register and get a seat in those courses.
  2. Access the “Overload Request Form” found at https://uca.edu/registrar/forms/.
  3. Complete the top half of the form.
    1. Refer to your transcript (myUCA > Self-Service > Student > Student Records > Academic Transcript) or DegreeWorks to find your current GPA.
    2. Use myUCA course search to find the CRN Number and course information for the course(s) you need to register for above 18 hours. Make sure the information is accurate and confirm the course you are adding does not conflict with any other courses on your schedule.
  4. While Ms. Martens is unavailable and on leave, enter the following information for advisor details.
    1. Academic Advisor: First Name: Cole Last Name: Cavanah Email: ccavanah1@uca.edu
  5. I recommend you regularly check your Spring 2022 schedule in myUCA to make sure the course(s) you entered on the form are added to your schedule. If the course is not added to your schedule within 7 business days of you submitting the form, I recommend you follow up with the UCA Registrar’s Office (regofc@uca.edu) for assistance.

 


8. Questions about UCA Music Scholarship

If you have questions about your UCA Music Scholarship, please visit the UCA Music Office or email music@uca.edu.

 


9. Questions about Financial Aid or Scholarships (not related to UCA Music Scholarship)

If you have questions about your financial aid or scholarship (not your UCA Music Scholarship) visit or contact the UCA Office of Student Financial Aid.

Office of Student Financial Aid
Harrin Hall Suite 200
(501) 450-3140
https://uca.edu/financialaid/

 


10. Register for Spring 2022 Courses

MUSIC MAJORS ONLY

Non-music majors, please refer to your primary academic advisor for assistance. 

Carefully read and refer to the advising check sheets Ms. Martens emailed to you and your applied professor. The advising notes and list of recommended Spring 2022 courses included at the bottom of your check sheet are very important. If you cannot locate Ms. Martens’ email with your advising check sheet, please contact Mr. Cole Cavanah (ccavanah1@uca.edu).

  1. Determine when registration for Spring 2022 courses will open for you based on your classification (honors, freshman, sophomore, junior, senior).
    1. Your classification is determined by the number of credit hours you have completed (current Fall 2021 credit hours not included).
    2. Your current classification is listed at the top of your DegreeWorks.
  2. Use myUCA Self-Service to search for courses and plan your Spring 2022 schedule WELL IN ADVNANCE of the date registration opens for you. Please refer to the advising notes and recommended courses Ms. Martens emailed to you.
  3. Register for Spring 2022 courses AS SOON AS registration opens for you.
  4. For assistance using myUCA Self-Service to search for and register for classes, refer to these helpful demonstration videos at https://uca.edu/advising/video-tutorials/.
  5. If you encounter a registration restriction for a specific course, please see instructions below.

 


11. Register for a Spring 2022 course for which you are encountering a registration restriction or error

MUSIC MAJORS ONLY

Non-music majors, please refer to your primary academic advisor for assistance.

If you attempt to register for a Spring 2022 course and encounter a registration restriction, please verify the following information before taking any other action.

  • Do you meet the prerequisite requirements to enroll in the course?
    • To view a course’s prerequisite requirements, search for the course in myUCA Self-Service. When you view the section listing for a course, click on the blue, 5-digit CRN for a section. On the next page, click on the blue COURSE TITLE – CRN – PREFIX COURSE NUBMER.
    • Restrictions and prerequisites are listed at the bottom of the next page.
  • Is the “Campus” listed as “M” for main in myUCA Self-Service?
    • When you view section listings in the myUCA course search, the “Cmp” column displays the campus designation. If a course has a campus designation other than “M” for main, that course is most likely restricted to a specific student population and not available for enrollment for most students.
  • Is the course a First-Year Seminar (FYS) and you have completed more than 30 credit hours?I
    • When you view section listings in the myUCA course search, review the “Attribute” column to determine if a course is a First-Year Seminar. FYS courses are only open to enrollment for students with less than 30 credit hours.
  • Are you trying to register for a music ensemble (MUSE) course and encountering the “repeat limit” restriction?
    • Refer to your advising check sheet to verify you are registering for the correct 4-digit course number. Juniors and Seniors should be registering for the 4000-level MUSE courses not the 2000-level MUSE courses (example: MUSE 4110 Concert Choir instead of MUSE 2110 Concert Choir).
  • Will the course you are trying to register for bring your credit hour total to 19 or more hours?
    • If so, please refer to the Overload Request information on this page.

 

If the questions and information listed above do not address your issue please continue reading. 

 

If you encountered a registration restriction for one of the following reasons, please submit the form linked below.

  1. You can’t register for a course due to a time conflict with a course you are already registered for due to one of the following circumstances.
    • The time conflict only exists in myUCA but there is no time conflict between the two courses in reality.
      • PLEASE NOTE: The form linked below requires you to attach documentation (example: email from professor) as proof that the time conflict does not exist.
    • The time conflict does exist, but you have permission from one or both of the professors to miss scheduled meeting times or make other arrangements.
      • PLEASE NOTE: The form linked below requires you to attach documentation (example: email from professor) as proof you have approval to be registered for the course despite the time conflict.
  2. You can’t register for a course that you are repeating for grade forgiveness.
  3. You can’t register for a course due to its prerequisite requirements, but you have permission from the professor or department chair to register for the course anyway.
    • PLEASE NOTE: The form linked below requires you to attach documentation (example: email from professor or chair) as proof you have approval to be registered for the course despite not meeting the prerequisite requirements.
  4. You can’t register for an additional MUSA applied lesson section (example: MUSA 4V13 Trombone 2 hour + MUSA 4V13 Trombone 1 hour) because you are encountering a “Duplicate Course” restriction when you try to register for it. 
    • PLEASE NOTE: The form linked below requires you to attach documentation as proof you have approval to be registered for multiple sections of the same MUSA course. Examples of documentation: approval email from applied professor or your advising check sheet from Ms. Martens showing you were advised to register for multiple sections of your MUSA course

 

 


12. Withdraw from ALL Fall 2021 Courses – Administrative withdraw for medical or other extenuating circumstances

The administrative withdrawal process aides currently enrolled students wishing to withdraw from ALL classes and end their enrollment for the existing term. The Dean of Students Office can assist any student experiences one of the following documented circumstances.

  • Medical health challenges
  • Mental health challenges
  • Family death (immediate family only: parent, child, sibling spouse/fiancé or grandparent)
  • Caretaker (immediate family only: parent, child, sibling, spouse/fiancé or grandparent)

Please visit https://uca.edu/student/administrative-withdrawal/ for more information or contact the Dean of Students Office of assistance.

Dean of Students Contact Information:
Kelly Owens
Student Health Center, Room 210
501 450-3416 office
501 450-3248 fax
kowens9@uca.edu

 


13. Withdraw From a Full-Term Fall 2021 Course

If you are struggling in a course and there is a good chance you may not pass it, consider the option to drop or withdraw from the course. Withdrawn courses appear as a “W” for the grade on your transcript and do not impact your GPA. You do not earn credit hours for withdrawn courses. You may withdraw from a full-term Fall 2021 through Friday, November 5 2021. After November 5, you must be assigned a grade (A, B, C, D, or F) in all courses you are enrolled in for the term.

To withdraw from a course before the November 5 deadline:

  1. Communicate with the professor of the course to get their advice on whether they recommend you withdraw or try to bring your grade up in the course.
  2. Consult with the UCA Financial Aid Office (https://uca.edu/financialaid/) to determine if/how the hours you withdraw from will impact your scholarships and other financial aid.
  3. Submit the online “Schedule Change Form” found at https://uca.edu/registrar/forms/

Please note the following dates regarding refunds for full-term Fall 2021 withdrawn courses:

  • Wednesday, August 25 – final date to withdraw and receive 100% refund
  • Thursday, September 9 – final date to withdraw and receive 75% refund
  • Full-term Fall 2021 courses withdraw after September 9 – 0% refund
  • For refund polices for partial term or half-semester Fall 2021 courses, refer to the UCA Academic Calendar (https://uca.edu/registrar/academic-calendar/).