Conference Services is setting new and higher standards of excellence for event coordination. We offer a comfortable environment, a knowledgeable staff, and cutting-edge multi-media technology in each space.
RESERVATION REQUEST FORM
Brewer-Hegeman Conference Room 103
Maximum Capacity: 32
Rate: $150/day
Brewer-Hegeman Conference Rooms 112, 114 or 112/114
Maximum Capacity: 88
Room 112 Capacity: 49
Room 114 Capacity: 50
Rooms 112/114 Capacity: 88
Room 112 Rate: $200/day
Room 114 Rate: $200/day
Rooms 112/114 Rate: $400/day
Brewer-Hegeman Hippo Crafton Conference Rooms 111, 113 or 111/113
Maximum Capacity: 176
Room 111 Capacity: 90
Room 113 Capacity: 90
Rooms 111/113 Capacity: 176
Hippo Crafton 111 Rate: $250/day
Hippo Crafton 113 Rate: $250/day
Rooms 111/113 Rate: $500/day
McCastlain East Commons Ballroom
Maximum Capacity: 238
McCastlain East Commons Ballroom Rate: $750/day
McCastlain Fireplace Room
Maximum Capacity: 45
McCastlain Fireplace Room Rate: $150/day
UCA Downtown
Click HERE to visit UCA Downtown’s webpage!
Maximum Capacity: 75
UCA Downtown Rate: $350/day
Campus Facilities Rate Sheet (Y2019)
RSOs and UCA Departments
Per Board Policy – we charge half-rental for any RSO/Department that takes in any remuneration at their event. We also charge a fee for RSO/Departments that are after-hours for staffing ($50). We do not charge for RSO/Department events that take place during work hours and do not take remunerations in.
Example:
- RSO charging admission (any fee/payment) renting Ballroom for a full-day – $250
- RSO with no fee/payment, after-hours (past 4:30 or weekend) – $50
- RSO with no fee/payment and during business hours – $FREE
Rental Times
The rooms are rented on a full day or half day basis with a half day considered four hours or less including setup and tear down. Additional fees may be charged for audio visual equipment not included in the room. All groups will be responsible for paying all costs, including direct costs, associated with the event. Examples of direct costs are maintenance/physical plant set-up charges, clean-up charges, security and technician fees.
Cancellation Policy
A fee of $100 or 25% of total estimated charges, whichever is greater, will be applied if cancellation is requested within 60 days or less prior to the scheduled event. Any related direct costs associated with your event are the responsibility of the user(s). User(s) will be invoiced for all charges. Click here to view General Policy Statement.