Fringe Benefits

For the purposes of grant applications, fringe benefits are considered a direct cost. They are not indirect costs. 

Fringe benefits are estimated according to the employee’s salary contract, which varies from individual to individual and can vary from paycheck to paycheck, depending on a number of factors, including whether they are enrolled in UCA’s health insurance and/or retirement plans. The actual cost of benefits will be charged to the grant. Any amounts that fall under the estimates stay with the funding agency. So it is wise to estimate for more than what will actually be charged. 

Estimated Fringe Benefits Rates

Employees Working on a Grant ProjectPeriod of WorkHow Much in Fringe Benefits to Estimate
Faculty with 9-Month ContractFall and Spring31%
Faculty with 9-Month ContractSummer20%
Faculty with 12-Month ContractSummer31%
Classifed and Non-Classified StaffCalendar Year31%
Extra Help Working 30+ Hours / WeekCalendar Year31%
Extra Help Working -30 Hours / WeekCalendar Year8%
Graduate Students Enrolled Full TimeAcademic Year.3%
Graduate Students Enrolled in At-Least One-Credit HourSummer.3%
Graduate Students Not Enrolled in Courses (See "Considerations")Summer8%
Undergraduate Students (See "Considerations")Academic Year.3%
Undergraduate Students Enrolled in 6 or More Hours (See Considerations)Summer.3%
Undergraduate Students Enrolled in Less Than 6 Hours (See "Considerations")Summer8%

Breakdown of Benefits

In general, fringe benefits rates include the following.

  • 31% for faculty, classified and non-classified staff, and extra help working 30+ hours in the fall and spring might include:
    • Dental Insurance 
    • FICA/Medicare Tax 
    • Health Insurance 
    • Life Insurance 
    • Long-Term Disability Insurance 
    • Misc/Fee Waivers/ Athletic/ Event Admission 
    • Retirement 
    • Sick Leave/Vacation 
    • Worker’s Compensation/Unemployment 
  • 20% for faculty, classified and non-classified staff, and extra help working 30+ hours a week in summer might include:
    • FICA/Medicare Tax 
    • Retirement 
    • Worker’s Compensation/Unemployment
  • 31% for extra help +30 hours a week (calendar year) might include:
    • Dental Insurance 
    • FICA/Medicare Tax 
    • Health Insurance 
    • Life Insurance 
    • Long-Term Disability Insurance 
    • Misc/Fee Waivers/ Athletic/ Event Admission 
    • Retirement 
    • Sick Leave/Vacation 
    • Worker’s Compensation/Unemployment 
  • 8% for extra help –30 hours a week (calendar year) will include:
    • FICA/Medicare Tax 
    • Worker’s Compensation/Unemployment 
  • .30% for graduate assistants and undergraduate student workers in the calendar year will include:
    • Worker’s Compensation/Unemployment
      • In essence, the fringe benefits for worker’s compensation/unemployment is about 1/3 of a percent for graduate assistants and undergraduate student workers. To calculate this, multiply the salary by .003. For example, the fringe benefit charge for a graduate assistant making $10,000 from a grant during a calendar year would be $10,000 x .003 = $30.

Considerations

Graduate students must be enrolled in one-credit hour during the summer in order to be paid a salary as a graduate assistant. If they are not enrolled in coursework during the summer, they become student workers and are paid an hourly wage. It can take up to one month for this correction to be processed, meaning there will be a gap in the students’ pay that can have a serious negative effect if they are not prepared.

International students (graduate and undergraduate) may only work 20 hours/week under federal law unless they have a special visa. Please work with Human Resources to determine if your student qualifies to work more than the maximum allowed.

 

Latest Update: February 2018
For questions and concerns, please contact the webmaster at jdeering@uca.edu