Start a new RSO

If you find that none of the existing organizations meet your needs, follow the step-by-step guide to starting a new student organization. Feel free to contact Meghan Thompson in the Office of Student Life at 450-3137 if you have any questions along the way.

 

Before you begin the process, consider the following:

Criteria for Approval

In order to be recognized as a new UCA group, the organization must:

  • Complement the University's mission.
  • Have a clear purpose.
  • Demonstrate an unmet need that is not duplicated by another student group or campus department.
  • Comply with all local, state and federal laws.
  • Involve activities that do not create undue risk or liability to the University.
  • Have a separate President, Financial Officer, and Faculty or Staff Advisor.
  • Upon request, groups submit budgets and other information based on the type and complexity of the organization.
  • Create a name that clearly represents the function of the student group.

 

How do you identify yourself? RSO Categories

Departmental                            Governing

Greek (Fraternity/Sorority)         Honorary

Recreation                                 Religious

Residence Hall Council               Service

Special Interest                          Sport Clubs

 

STEP-BY-STEP GUIDE to Starting a New Student Organization

Step 1. Read the Student Handbook

Everything you need to know about student organizations at UCA is in the handbook.

Step 2. Find a UCA Advisor

The advisor requirements and role are very important. Make sure when selecting an advisor, it is a good fit for both the group as well as the advisor.

Step 3. Develop a Constitution

Each constitution submitted must follow the Sample Constitution and RSO Guidelines & Application in order to be approved as a recognized student organization.

Step 4. Register New Organization and Submit Constitution

Register your new organization on OrgSync.  The UCA Review can take anywhere from 4 - 8 weeks, because your constitution must be approved by two committees. Follow the steps below for registration:

  1. Log into myUCA.
  2. Click the green OrgSync arrow in the top right to go to our student engagement network.
  3. Click on the organizations tab at the top of your OrgSync community home.
  4. Click the green Register New Organization button.
  5. Select Office of Student Life.
  6. Fill out the form.  *You will be prompted to upload your constitution in word format in this form, so have it ready when registering.
  7. Be sure to check your OrgSync regularly for revisions to your constitution or application throughout the approval process. You will receive a notification on OrgSync when your group has officially been recognized.
Step 5. Renew RSO Yearly

Now that your group has successfully been approved, you must renew your group each semester by September 15 and February 1 by updating your organization profile on OrgSync. A $25 late fee will be imposed if your group renews after the deadline. Late renewal is only extended for 30 days after the original deadline. After 2 semesters of not renewing, your group will be dropped. In order to re-activate your group, you must go through the New RSO process again and wait for the group to be re-approved. During that period, all RSO privileges will no longer exist for the group.

You also must have one person from your RSO complete a background check form. That individual will be responsible for picking up the check if your group receives SAFA funding and making sure the funds are deposited.

Step 6. Attend Mandatory Workshops

Each RSO is required to attend 1 workshop during the school year offered through the Student Life Office. The MANDATORY workshop will take place in September every year and 2 members of each RSO are required to attend. Advisors are highly encouraged to attend the Advisor breakout session.

Step 7. Check Mailbox on a weekly basis

All student organizations must manage their mailbox located in the Student Center, 207. If the mailbox is not being checked, the RSO will be contacted, and the mailbox will be re-assigned to another group. You will not be able to get your mailbox back until a vacancy occurs.

 

Please note: Submitting an application for a new student organization does not guarantee recognition.