Congratulations! As you are about to complete the journey towards completion of an advanced degree, the following information will guide you through the final steps in preparation for graduation.
Graduation Forms - All forms and fees must be submitted by the deadline or diplomas may be delayed and your name will not be included in the commencement program. Failure to apply before commencement will result in a delay of graduation by one semester. If completion of the degree requirements (ie. comprehensive exams, final approval of thesis by the Graduate School, removal of X grades, etc.) is not concluded prior to the start of the next semester, the student must submit a new application to graduate in the subsequent term in which ALL requirements are met.
Prior To The Commencement Ceremony
Caps, gowns, and hoods: Regalia must be ordered through the university bookstore. (Note: undergraduate gowns are distinctly different and may not be worn by graduate students) Contact the bookstore for more information/deadlines. (501)450-3166
Name Card: NAME CARDS showing each degree candidate his/her place in the procession line may be picked up between the hours of 8:00 a.m. to 4:00 p.m. in the Graduate School office the week of graduation. BRING THIS NAME CARD TO THE COMMENCEMENT CEREMONY! Your name will be read from this card during the conferring of degrees.
Incomplete Grades & Transfer Credits: Official transcripts showing outstanding transfer credits and final grades for all incomplete work credit should be submitted to the Graduate School as soon as possible. The final degree audit cannot be performed until this is accomplished.
University Accounts: All outstanding accounts with University Offices should be cleared as soon as possible. A restriction will be placed on the academic record of any student with outstanding debits to the Business Office, Library, Bookstore, Health Services Office, or University Police.
Exit Interview: Student Financial Aid (450-3140) and/or Student Accounts (450-5015) may require an exit interview of students participating in student loan programs. Please contact these offices for specific details if you believe this may be applicable to you.
Address changes: Your diploma will be mailed to the address you gave on the graduate application. Address changes MUST be made in writing to the Graduate School prior to graduation in order to insure the proper delivery of the diploma.
Announcements and Class Rings: May be ordered through Barnes and Nobles Bookstore in the Student Center.
Photographer: A photographer will be available at the commencement ceremony to provide graduation pictures. Photographs are optional. Proofs will be sent to the address listed on the graduation application by the end of December. For information AFTER the ceremony contact Candid Color of Arkansas, Inc., PO Box 523, Cabot, AR 72023-0523.
Official Transcripts: Important: Your degree and date of graduation will not be placed on the academic record until all academic requirements have been fulfilled and your degree certified. Requests for official transcripts must specify "Hold for degree to be awarded Month/Year"
The Commencement Ceremonies
August 9, 2013 COMMENCEMENT
Academic Attire: In accordance with academic tradition, all degree candidates are robed in a black cap and gown. (Note: undergraduate gowns are distinctly different and may not be worn by graduate students) Hoods should be carried on your left arm during the procession as you will be hooded when you receive your diploma. The back of the hood should be turned with the black on the outside and colors on the inside. Cap tassels for all candidates are worn on the left front of the cap.
Assembly: There will not be a commencement rehearsal. To allow time for last-minute checks and instructions, degree candidates who have already picked up their Name Card should assemble at their designated locations in the inside corridors on the East and West side of the Farris Center no later than one half hour before the start of the ceremony for your college . Students who have not picked up their Name Card should arrive one hour prior to the start of the ceremony. Please note that the letter and number shown on your name card indicates whether you assemble on the EAST (E) or WEST (W) side and your position number in the line-up. It is most important that you be in the correct position in the appropriate degree line in order to be properly recognized during the ceremony. Students must arrive prior to the beginning of the procession in order to be seated! A faculty marshal will be on hand at each station to supervise line formation and lead the procession.
After The Commencement Ceremony: Once final grades are reported by the faculty, the Graduate School will review each degree candidate's application for graduation. The final completion of all requirements must be certified before the degree can be awarded and the diploma printed.The diploma is printed with your Name (as listed on the degree application), the Degree awarded, and the Date the degree is awarded. The diploma will be mailed to the address given on your application for graduation form approximately ten weeks after graduation. Notify the Graduate School in writing if you have not received your diploma after the ten weeks has expired.
NOTE: The University of Central Arkansas is not responsible for damage or loss that results from the actions of the US Postal Service.