Facility and Rates

Conference Services is setting new and higher standards of excellence for the conference and training events of association, business, and government groups. We offer a comfortable and stimulating environment, an eager service staff, and the latest communications and multi-media technology. Brewer-Hegeman Conference Center can accommodate 200 guests in our largest room with availability for breakout sessions, and we have a variety of other spaces on and off campus that we would love to schedule for your next event.


Brewer-Hegeman Conference Room 103
This room is great for meetings, breakout sessions, small group training and intimate gatherings.
Maximum Capacity: 32
Rate: $150/day

Brewer-Hegeman Conference Rooms 112, 114 or 112/114
There rooms are perfect for formal occasions, large training groups, luncheons and social events. Two large double doors on the south wall bring in natural light and open onto a patio. Great for evening indoor/outdoor events. The room is equipped with projector screens that drop from the ceiling and infocus projector. These rooms can also be split into two separate rooms.
Maximum Capacity: 88
Room 112 Capacity: 49
Room 114 Capacity: 50
Rooms 112/114 Capacity: 88
Room 112 Rate: $200/day
Room 114 Rate: $200/day
Rooms 112/114 Rate: $400/day

Brewer-Hegeman Hippo Crafton Conference Rooms 111, 113 or 111/113
The Hippo Crafton Conference Rooms are most spacious rooms. Large meetings, conferences, social occasions, weddings and meetings are perfect for this pace. The room is equipped with an infocus projector, dropdown screens and sound. The technology capabilities make this room a great place to hold a professional conference with speakers or your next social event. Planning a more intimate event? The rooms can be slit into two separate rooms.
Maximum Capacity: 176
Room 111 Capacity: 90
Room 113 Capacity: 90
Rooms 111/113 Capacity: 176
Hippo Crafton 111 Rate: $250/day
Hippo Crafton 113 Rate: $250/day
Rooms 111/113 Rate: $500/day

McCastlain Ballroom
McCastlain East Commons Ballroom
The Ballroom is the perfect spot to host your banquet or luncheon, complete with cutting edge technology featuring built-in projection and surround sound. Renovations were completed less than a year ago on this historic UCA space that elevated the former cafeteria into an ideal event venue.
Maximum Capacity: 238
McCastlain East Commons Ballroom Rate: $750/day

Fireplace Room
McCastlain Fireplace Room
The Fireplace Room is ideal for smaller gatherings and intimate receptions. It creates a beautiful atmosphere for mingling events. Renovations were completed less than a year ago on this historic UCA space.
Maximum Capacity: 45
McCastlain Fireplace Room Rate: $150/day

UCA Downtown
Historically chic and located in the heart of Downtown Conway, this space became an instant hit when we opened its doors a year ago. This impressive space boasts original walls and ceilings as well as state-of-the-art technology for your use. Click HERE to visit UCA Downtown’s webpage!
Maximum Capacity: 75
UCA Downtown Rate: $500/day

Campus Facilities Rate Sheet (Y2019) 

FY19 Rental Rate Sheet

Rental Times

The rooms are rented on a full day or half day basis with a half day considered four hours or less including setup and tear down.  Additional fees may be charged for audio visual equipment not included in the room.  All groups will be responsible for paying all costs, including direct costs, associated with the event.  Examples of direct costs are maintenance/physical plant set-up charges, clean-up charges, security and technician fees.

Cancellation Policy

A fee of $100 or 25% of total estimated charges, whichever is greater, will be applied if cancellation is requested within 60 days or less prior to the scheduled event.  Any related direct costs associated with your event are the responsibility of the user(s).  User(s) will be invoiced for all charges.  Click here to view General Policy Statement.