Strategic Budget Advisory Committee (SBAC)

See also SPARC | SPC | SBAC

Charge

  1. To collaborate with the Strategic Planning Committee, as part of the Strategic Planning and Resource Council.
  2. To review changes and updates to the university budget in light of the strategic plan.
  3. To make recommendations, in support of the university's mission and strategic plan, concerning new proposals from unit heads and salary requests from the Staff Senate Compensation Committee and the Faculty Salary Review Committee. Recommendations shall be for the next fiscal year, in addition to a five-year period.
  4. To conduct studies and make inquiries related to university revenues, university expenditures, and the general allocation of university funds.
  5. To present concerns and recommendations to the president and the university campus as a whole.

Membership

The Strategic Budgeting Advisory Committee will have the following voting members appointed or elected before June 1 of each year with terms beginning on June 1:

  1. The presidents of the Faculty Senate, Staff Senate, and Student Government Association
  2. One faculty representative from each college elected by each college from among the tenured or continuing faculty with a minimum of seven years of service in the college. Representatives are elected to two-year terms with Health and Behavioral Sciences, Education, and Fine Arts and Communication electing new representatives in the spring elections of even-numbered years, and Business, Natural Sciences and Mathematics, and Liberal Arts electing new representatives in the spring elections of odd-numbered years.
  3. One tenured or continuing faculty member with a minimum of seven years of service elected at-large from among faculty members not working within the six formal colleges. The representative is elected as needed to a two year term as part of an at-large Faculty Senate election. All faculty members are eligible to vote for this representative.
  4. Three classified staff members appointed by the Staff Senate to a two-year term.
  5. Three non-classified staff members appointed by the Staff Senate to a two-year term.
  6. A director of an academic unit that reports directly to the provost (e.g., dean, the director of the library, etc.) selected by the provost.
  7. A designee selected by the director of athletic administration. The director of athletic administration cannot serve on the SBAC.
  8. The Chair of the Strategic Planning and Resource Council will serve as chair. The chair will vote only when there is a tie.

The committee will also include as non-voting members the presidents-elect of the Faculty Senate, the Staff Senate, and the Student Government Association. The vice president of finance and administration will attend meetings in a non-voting advisory role to deliver budget reports as required in the committee charge and to answer questions about the budget process. In addition, the associate provost for finance and administration will attend meetings in a non-voting role to answer questions about the impact of the budget on Academic Affairs. The SBAC will be assisted by a non-voting committee staff consisting of the controller, the director of institutional research, the budget director, and an administrative assistant from the division of finance and administration.

Procedure

  1. The vice president of finance and administration will provide a detailed copy of the annual budget to the SBAC in September of every year and will brief the SBAC on changes in the distributions of funds compared to previous years. The vice president of finance and administration will also provide monthly updates to the SBAC on university revenues and expenditures.
  2. The vice president of finance and administration will keep the SBAC informed about projections for future revenues and expenditures. Any changes in assumptions that might alter projections in a meaningful way will be reported to the committee. The SBAC will review the changes and present any concerns and recommendations to the president.
  3. In November of every year, the heads of the university divisions that report directly to the president and are responsible for a category of the university budget will present their proposed base budget increase for the next fiscal year, as well as a projected five-year plan, to the SBAC, including descriptions of need as tied to the strategic plan and explanations for any changes from the current fiscal year. In addition, the chair of the Staff Senate Compensation Committee and the Faculty Salary Review Committee will present salary recommendations for the next fiscal year, as well as a projected five-year plan. The SBAC will consider the proposals along with projected future revenues and make a recommendation to the university president regarding the divisional needs as assessed and ranked by the SBAC and to meet salary needs for the next fiscal year and for a projected five years.
  4. Copies of all SBAC recommendations will be presented to the heads of each university division reporting directly to the president and to the two salary committees. In addition, the campus will be notified once the recommendations have been forwarded to the president.

Meetings

  1. The SBAC will meet at least once per month from June to May of the following year.
  2. When possible, meetings should be convened in person. However, comments on specific issues and votes may be taken by written proxy (including email) if necessary.
  3. The meeting schedule for every year will be established in June and the schedule will be announced to the university community using whatever communication means are considered most likely to reach the broadest possible university audience.

Reports to

President

SBAC Links

SPARC Web Site
Current SBAC Membership
SBAC Minutes

Page last updated: 9/10/14

Committee description updated December 30, 2013