Strategic Budget Advisory Committee
Charge:
a. To collaborate with the Strategic Planning Committee, as part of the Strategic Planning and Resource Council.
b. To review changes and updates to the university budget in light of the strategic plan.
c. To make recommendations, in support of the university's mission and strategic plan, concerning new proposals from unit heads and salary requests from the Staff Senate Compensation Committee and the Faculty Slary Review Committee. Recommendations shall be for the next fiscal year, in addition to a five-year period.
d. To conduct studies and make inquiries related to university revenues, university expenditures, and the general allocation of university funds.
e. To present concerns and recommendations to the president and the university campus as a whole.
Membership:
The Strategic Buget Advisory Committee will have the following voting members:
a. The presidents of the Faculty Senate, Staff Senate, and Student Government Association.
b. One faculty representative from each college elected by each college elected by each college from among the tenured or continuing faculty with a minimum of seven years of service in the college. Representatives are elected to two-year terms with Health and Behavioral Sciences, Education, and Fine Arts and Communication electing new representatives in the spring elections of even-numbered years, and Business, Liberal Arts, and Natural Sciences and Mathematics electing new representatives in the spring elections of odd-numbered years.
c. One tenured or continuing faculty member with a minimum of seven years of service elected at-large from among faculty members not working within the six formal colleges. The representative is elected as needed to a two year term as part of an at-large Faculty Senate election. All faculty members are eligible to vote for this representative.
d. Three classified staff members and three non-classified staff members appointed by the Staff Senate to a two-year term.
e. A director of an academic unit that reports directly to the provost selected by the provost.
g. A designee selected by the director of athletic administration. The director of athletic administration cannot serve on the SBAC.
The committee will also include as non-voting members the presidents-elect of the Faculty Senate, the Staff Senate, and the Student Government Association. The vice president of finance and administration will attend meetings in a non-voting advisory role to deliver budget reports as required in the committee charge and to answer questions about the budget process. In addition, the assistant provost for finance will attend meetings in a non-voting role to answer questions about the impact of the budget on Academic Affairs. The SBAC will be assisted by a non-voting staff consisting of the controller, the director of institutional research, the budget director and an administrative assistant from the division of finance and administration.
Procedure:
a. The vice president of finance and administration will provide a detailed copy of the annual budget to the SBAC in September of every year and will brief the SBAC on changes in the distributions of funds compared to previous years. The vice president of finance and administration will also provide quarterly updates to the SBAC on university revenues and expenditures.
b. The vice president of finance and administration will keep the SBAC informed about projections for future revenues and expenditures. Any changes in assumptions that might alter projections in a meaningful way will be reported to the committee. The SBAC will review the changes and present any concerns and recommendations to the president.
c. In November of every year, the heads of the university divisions that report directly to the president and are responsible for a category of the university budget will present their proposed base budget increase for the next fiscal year, as well as a projected five-year plan, to the SBAC, including descriptions of need as tied to the strategic plan and explanations for any changes from the current fiscal year. In addition, the chair of the Staff Senate Compensation Committee and the Faculty Salary Review Committee will present salary recommendations for the next fiscal year, as well as a projected five-year plan. The SBAC will consider the proposals along with projected future revenues and make a recommendation to the university president regarding the divisional needs as assessed and ranked by the SBBAC and to meet salary needs for the next fiscal year and for a projected five years.
d. Copies of all SBAC recommendations will be presented to the heads of each university division reporting directly to the president and to the two salary committees. In addition, the campus will be notified once the recommendations have been forwarded to the president.
Meetings:
a. The SBAC will meet at least once per month from September through August of the following year.
b. When possible, meeting should be convened in person. However, comments on specific issues and votes may be taken by written proxy (including email) if necessary.
c. The meeting schedule for every year will be established in September and the schedule will be announced to the university committee using whatever communication means are considered most likely to reach the broadest possible university audience.
Meeting Minutes
Membership List
2012-13 Strategic Budgeting Advisory Committee
Capacity Member TermExpires
SPARC Chair Nancy Reese (V if tie) 2015
President Faculty Senate Kevin Browne (V) 2013
President Staff Senate Stephanie McBrayer (V) 2013
President of SGA Spencer Sims (V) 2013
Faculty Representatives
Health and Behavioral Sciences Linda Musselman (V) 2014 Education Terry James (V) 2014
Fine Arts and Communication Dave Harvey (V) 2014 Business Keith Atkinson (V) 2013
Natural Sciences and Mathematics Don Perry (V) 2013
Liberal Arts Tom McInnis (V) 2013
Unaffiliated/at-large Renee LeBeau-Ford (V) 2014
Non-classified Staff
Psychology Veda Charlton (V) 2014
University Police Arch Jones (V) 2013
Instructional Technology Support Vicki Parish (V) 2013
Classified Staff
Instructional Development Center Sylvia Childers (V) 2014
Financial Accounting Tracy Spence (V) 2013
Financial Accounting Erica Ruble (V) 2014
Director of Academic Unit (Provost) Elaine McNiece (V) 2013
Athletic Administration designee Darrell Walsh (V) 2013
President-elect, Faculty Senate George Bratton (NV) 2013
Vice-President, Staff Senate Lindsey Osborne (NV) 2013
Vice-President, SGA Jovana Ilic (NV) 2013
VP for Finance and Administration Diane Newton (NV) Permanent
Director, Institutional Research Amber Hall (NV) Permanent
Controller, Business Office Mary Kay Dunaway (NV) Permanent
Director of Budget Terri Canino (NV) Permanent
Secretary Leslie Chronister (NV) Permanent
V = Voting member
NV = Non-voting member
Last updated 10/29/2012