Disabilities Grievance Committee

Charge: To serve as the committee to address appeals regarding modifications of

general services. The Disabilities Grievance Committee is a standing committee of the

university.

Membership: In the event the grievant is a student, membership of the committee is as

follows: the AA/EE Officer will serve as the non-voting chair, the director of DSS will

serve as a non-voting member, two (2) students, one selected by the Student

Government Association and the other selected from ACCESS, one (1) tenured or

tenure-track faculty member selected by the Faculty Senate, one (1) non-tenure-track

faculty member selected by the Non-Tenure-Track Faculty Senate, and one (1) staff

member selected by the Staff Senate. In the event the grievant is a faculty or staff

member, membership of the committee is as follows: the AA/EE Officer will serve as

the non-voting chair, the assistant vice president for human resources will serve as a

non-voting member, two (2) tenured or tenure-track faculty members selected by the

Faculty Senate, two (2) non-tenure-track faculty members selected by the Non-Tenure-

Track Faculty Senate, and two (2) staff members selected by the Staff Senate.

Procedure: (Adjustment and Credentials Committee, Graduate Council or Disabilities

Grievance Committee)

A. Upon receipt of an appeal and supporting documentation from the grievant, the

AA/EE Officer will forward the appeal, if under section one (1) or two (2), to the

dean of undergraduate or graduate studies. The respective dean will forward the

appeal and charge of responsibility to the grievant and appropriate university

official(s). If the appeal concerns an issue under section three (3), the AA/EE

Officer will forward the appeal to the director of DSS or assistant vice president for

human resources. The director or assistant vice president will forward the appeal

and charge of responsibility to the grievant and appropriate university official(s).

The director or assistant vice president will thereafter call a meeting of the

appropriate committee/council within ten (10) working days of receipt of the appeal.

B. Four (4) members of the committee/council must be present to constitute a quorum

for the transaction of business. Decisions must be reached by a majority of the

members present. The chair may cast a deciding vote in the event of a tie. The

number of yes, no, and abstention votes will be recorded without designating the

members’ respective vote.

C. Throughout the proceedings the grievant may be accompanied by an advisor, who

may or may not be an attorney. The university legal counsel may be present. All

advisors shall act only in an advisory capacity and shall not question witnesses,

address the committee/council, or otherwise actively participate in the proceedings.

D. Upon review of the appeal, the grievant and appropriate university official(s) may

present witnesses and documentary evidence. Any evidence and/or oral testimony

and such documentation, if relevant, will be accepted by the committee/council.

The chair may rule on the admissibility of evidence and on the relevance of

questions. The responsibility for questioning witnesses, securing evidence, and

determining the order of proof will be vested in the committee/council. Strict judicial

rules of evidence will not be applied. The committee/council may appoint an expert

to make an independent evaluation of the documentation provided. The expert

may be present at the meeting to interpret the results of the evaluation.

E. The grievant and appropriate university official(s) may be present at any time

testimony is presented and to receive copies of any evidence considered by the

committee/council.

F. A written record of the minutes of the proceedings and the recommendation of the

committee/council will be presented to the provost or appropriate vice president

within five (5) working days of the final meeting of the committee/council with copies

to the grievant and appropriate university official(s).

G. The provost or appropriate vice president will render the final decision after

considering the recommendation of the committee/council. Notification will be

forwarded to the parties.

Confidentiality and Procedures for Handling Confidential Information:

Individuals involved in the processes described in the policy shall, to the greatest degree

possible, ensure the confidentiality of information received. Information regarding an

individual’s disability is confidential.

When an individual provides documentation he/she will complete a form indicating consent

to release specific information to individuals with legitimate interests relative to the appeal.

The information is not to be shared with any individual beyond those directly involved in the

proceedings. At the conclusion of the matter, all documentation is to be returned to the

director of DSS or assistant vice president for human resources.

Membership:

Permanent:

Member Title
VACANT AA/EE Officer
Crystal Hill Dir. of Disability Support Services
Graham Gillis Assoc. VIP for Human Resources

 

SGA Appointment:

Member
Ellen McKinnie

 

ACCESS Appointment:

Member

 

Faculty Senate Appointments:

Member College
VACANT HBS
VACANT UC
VACANT HBS
VACANT LA

 

Staff Senate Appointments:

Member Term
Colin Stanton 2015
Scott Isenga 2015

Meetings:  on call

Reports to:  Provost or appropriate Vice President

Page last updated:  11/21/2014