Information for Advisors

ACADadv-UCAinit-stacked-268“Academic advising is a critical component of a successful college experience. Done right, academic advising will keep students on the path toward earning their degree. Ultimately, that is the outcome we all want -- satisfied, excited, well-prepared graduates leaving the University of Central Arkansas and heading off to accomplish great things."

Dr. Steve Runge, UCA Provost

 

Advance Registration Schedule for Spring 2015 October 27-November 17

 

Have an advising question? Ask: Advisor to Advisor

 

Guidelines for Academic Advisors

Purpose/Functions:

  1. To assist students in developing education plans that are consistent with their life goals.
  2. To provide students with accurate information about academic progression and degree requirements.
  3. To assist students in understanding academic policies and procedures.
  4. To help students access campus resources that will enhance their ability to be academically successful.
  5. To assist students in overcoming educational and personal problems.
  6. To identify systemic and personal conditions that may impede student academic achievement and developing appropriate interventions.
  7. To review and use available data about students academic and educational needs, performance, aspirations and problems.
  8. To increase student retention by providing a personal contact that students often need and request, thereby connection them to the institution.

 

Typical Activities:

  1. Assisting students with decision making and career direction.
  2. Helping students understand and comply with institutional requirements.
  3. Providing clear and accurate information regarding institutional policies, procedures and programs.
  4. Assisting students in the selection of courses and other educational experiences (e.g. internships, study abroad).
  5. Referring student to appropriate resources, on and off campus.
  6. Evaluating student progress towards established goals.
  7. Collecting and distributing data regarding student needs, preferences, and performance for use in refining or revising institutional/agency decisions, polices, and procedures.
  8. Interpreting various interest/ability inventories that provide students with information related to their career choices.
  9. Utilizing a variety of supplemental systems such as online computer programs to deliver advising information.

 

 

Academic advising was a contributor for 93% of student’s satisfaction with their college experience.

 Pargett, Kelly K.,
"The Effects of Academic Advising on College
Student Development in Higher Education" (2011)

 

Cycle of Advising

The academic year is broken up into different segments with specific jobs to perform.  Each category requires a different type of advising skill. Advisors must be flexible and able to quickly adapt to a variety of tasks.  Also, because advising is student focused, advisors must effectively plan in order to complete projects in a timely manner.

 

Advance Registration:

  • Fall (Late October-Thanksgiving)
  • Spring & Summer (End of March-April)
  • Currently enrolled students only
  • Advisors see only their Advisees
  • Most students are advised and then released to register online
  • Students are allowed to register starting on a specified date, based on their classification
  • Important things to know:
    • How to register online
    • Should the student use grade forgiveness
    • Current UCA Core (General Education) Requirements
    • How to declare a major and assign an advisor

 

Late Registration:

  • After Advance Registration through the first week of classes
  • Students can be advised, and have their holds released until classes begin
  • All students register online except University College students and new Freshmen
  • Once classes begin, students can only add classes through their advisor, and must pay a late registration fee.

 

Drop/Add Period:

  • The first four days of classes
  • Extremely busy time
  • Use the Schedule Change Form (http://uca.edu/registrar/files/2013/04/Schedule-Change-Form.pdf)
  • Sign the Schedule Change Form
  • Advise the student to check in with Financial Aid regarding scholarship requirements prior to dropping class.
  • Send student to Registrar to process the change.

 

Advisor's Probation Form

Online Probation Flag Removal for Advisors only

Advisor Resources

Resources for Faculty and Advisors

 

Templates to use to communicate with your advisees.

 

NACADA - the Global Community for Academic Advising

Authorization to Release Information Form

 

Want customize advising training for your department or want to shadow one of us during an advising session?

Contact Leigh Ann DenHartog (ldenhartog@uca.edu)